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Office Administrator in Deeside

2 months ago

Deeside, United Kingdom Nu-Recruit Full time

We need an experienced, friendly, robust & well skilled full time Office Administrator with (most importantly) some understanding of & exposure to basic office Accounts for a small, successful busy construction company based Sandycroft, near Chester.

It's important that you've been in a similar team / general Administration 'all rounder' role previously, coupled with some low level, basic Accounts admin experience too. Team fit is above all, important. It's a happy, warm & busy office with only 3-4 colleagues in at any one time. So it must suit someone able to fit in, work diligently & self sufficiently.

Essentially we want is a numerate, sharp & well & widely skilled Administrator who comes with an understanding & an interest in basic Accounts who can help out in Accounts Administration when needed. We are not seeking an Accounts candidate (you'll work closely with a brilliant Financial Controller) - the job is angled towards Administration.

Office Administrator responsibilities:

  • Answer and deal with incoming office calls
  • Produce packs & site folders for the site managers & distribute
  • Book in collections and skips updating all relevant documents.
  • Support in Hire / Book / monitor / manage welfare facilities / PPE for sites.
  • Assist all sub-contractors and contracts managers with daily requests & assist with related admin tasks.
  • Update monthly spreadsheets such as supplier information and credit limits.
  • Input purchase invoices into Xero ensuring they match an approved PO.
  • Raise sales invoices & distribute using the appropriate procedures.
  • Monitor the accounts inbox & ensure that each enquiry is dealt with in a timely manner.
  • Reconcile bank transactions against the ledger on Xero.
  • Monitor & input personal expenses and send for approval.
  • Checking timesheets are correct before passing for approval.
  • Ensure all fleet information is maintained on a weekly basis.
  • Additional support for any queries on site.
  • Sourcing and purchasing materials following the purchase order process
  • Maintain and update supplier database details
  • The effective deployment of labour and any associated accommodation

Construction experience is not crucial although a candidate with a varied & really busy office role is important. And exposure to all the above (eg: purchasing) is not necessary as there will be guidance given in new tasks.

The company use Xero accounts package & though some basic knowledge of this would be ideal, it's more important that you're a confident adaptable administrator, strong on spreadsheets & numerate.

It's a busy, small but genuinely effective team & we want a candidate who can produce a great standard of work with a responsible attitude. Essentially, we want a solution driven, agile & willing administrative support candidate with the ability to genuinely seek answers out using their own initiative & minimum guidance. A 'do-er'.

A warm, fun, supportive & likeable Construction team & organization, growing, succeeding & very reputable & they're proud of that reputation. Working from smart offices in Sandycroft, they genuinely care & look out for their employees & the team & reward well: simply put - it's a great place to work

Full time - office based £27 - £29k (37.5hrs pw) either 8-4:30 or 8:30-5pm

Good benefits, Pension, Dental & Health Insurance & 25 days holiday.

Due to location, a driver is essential. Free on site parking