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Management Assistant
2 months ago
The role is based in Fareham, the role is something you will provide Executive Support, Provide high-level Admin & Secretarial support to the executive team, including managing calendars, scheduling meetings, and organising travel arrangements.
Client Details
Our client prides themselves on providing high quality, expert advice and support on all aspects of Transport Planning, Travel Planning, Civil and Structural Engineering based in Fareham.
Description
The main responsibilities for the Management Assistant role are:
- Welcome visitors to the office and take switchboard calls
- Maintain office supplies
- Respond to customer correspondence and enquiries
- Support Directors in their roles as and when required
- Provide weekly reports for Directors
- Coordinate diary entries for regular meetings (Board, Sub-Board, Regional Updates)
- Organise legal documents to be reviewed by Directors and project team
- Assist the Group Office Manager in ensuring all HR and Health and Safety records are kept up-to-date
- Assist the Group Office Manager with HR and H&S functions
- Assist the Group Office Manager in ensuring full compliance of all QMS policies and procedures
- Assist in implementing and maintaining the QMS procedures and office administrative systems
- Assist with maintaining contact register
- Assist with approving employee expenses
- When required, to assist with creating invoices
- Assist with marketing activities which includes digital platforms
- Assist with organising events including hotel bookings and travel
Profile
The successfulm candidate for the Management Assistant role is someone with the following:
Skills:
- Excellent written and verbal communication skills
- Ability to communicate effectively and politely
- Fast and accurate typing skills, high level of proficiency in Microsoft packages
- Ability to prioritise workload
- Ability to work effectively with other staff and as part of a team
- Ability to work on own initiative
- Previous office-based experience is essential
Behavioural:
- Have a pleasant and courteous disposition
- Ability to work calmly under pressure
- Disciplined, well organised and conscientious
- Promote and respect the principles of confidentiality
- Be skilled interfacing with people (Staff and Clients alike)
- Set an example to all staff by demonstrating compliance with the company's policies and procedures and operate within the company controls and QMS
- Act with honesty, integrity and maintain the highest ethical standards regarding company business both in and out of the workplace
- Be an effective participant at meetings
- Look to solve problems
- Work effectively, efficiently and accurately
- Be adaptable in carrying out functions on behalf of the company
- Be willing to go the extra mile to ensure task completion
Job Offer
The candidate for the Management Assistant role will receive:
- Competitive salary
- Permanent contract
- Holiday package
- Pension package
