Medical Executive Assistant

3 weeks ago


Brighton, United Kingdom Reset Recruitment Ltd Full time

Medical Executive Assistant (Part time)

Location: Remote

Salary: £25k - £30k Pro rata

Hours: Mon - Fri 12 noon - 4pm (20 hours per week with additional 10 hours per month flexitime.)

Have you got a medical administrative PA/Executive Assistant background, with great attention to detail and communication skills and want to work for a highly professional private medical rehab organisation where you will be supporting the MD in all her administrative and client support activities? If so, I have a unique role working remotely, providing top-notch administrative support, for a highly respected private medical organisation.

You will already have a proven background within the medical or health sector in a fast-paced working environment as an administrator/executive assistant.

Responsibilities:

  • Supporting the Director, dealing with emails, appointments and travel arrangements
  • Liasing with clients about their appointments.
  • Contacting GP surgeries via phone, email and correspondence, requesting blood test results and chasing request to ensure they are actioned in a timely manner.
  • Contact clients, support team or case managers via phone and email to book in appointments.
  • Chasing clients to send in weights and photo food diaries.
  • Attend video appointments with the Director to complete detailed client session notes, and compile client action plans.
  • Compile and transfer information accurately from multiple different documents onto client's initial assessment notes.
  • Prepare all dietetic notes and multi-disciplinary team notes in advance of their appointments.
  • Upload WhatsApp messages onto the relevant client notes.
  • Manage the email inbox on average about 40 per day.
  • Post letters and taste and smell kits to clients.
  • Order glucose monitors and other equipment for clients.
  • Book meetings and appointments for the Director.

The right candidate will have the following skills and experience to apply:

  • Great communication and organisation skills.
  • Proven administrative background within the health or medical sector.
  • Typing speed of 60WPM and highly accurate with great attention to detail.
  • Great IT skills inclusive of Microsoft and able to pick up new applications such as QuickBooks and QuNote.
  • Ability to prioritise effectively, multi-task and ensure deadlines are met.
  • Adaptable and a natural problem solver.
  • Detail orientated and able to deal with large amounts of data.
  • Enjoys working in a client facing/service-based role.

This is a great opportunity to join a busy and highly reputable private medical organisation that offers great training. To be considered for this role please send your CV ASAP.


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