Administrator - 6 Months FTC

3 weeks ago


Wisbech, United Kingdom Princes Group Full time

Job Purpose:

To provide support to Line Managers on Office Administration. Act as a point of contact for all general day to day office issues relating to the Glasgow site.

Principal Accountabilities:

  • Reception duties, sorting posts, greeting visitors contractor sign in, by using the pro-click system.
  • Controlling PPE onsite and ordering off PPE,Sending out PPE for repair.
  • Collate weekly EHS STAT. Near misses/Talk safe recording.
  • Collecting environmental data for Group H&S
  • Be Office champion for 5'S. 6. Raising PO for Waste on a monthly basis.
  • Ordering water for site and raising po.
  • Maintaining OCA for site and filing.
  • Maintaining reception documentation.
  • Ensure all people driven activities are conducted in line with employment legislation and best practice.
  • Answering of all Calls into Glasgow site and forward to appropriate person.
  • Ensure that all site specific and Company policies and procedures are communicated to employees and copies available where appropriate.
  • Provide support to line managers in relation to discipline and grievance issues.
  • Support line managers in any investigations and/or disciplinary/ grievance hearings.
  • Co-ordinate training and development activities for the site, ensuring the appropriate approvals are sought for training expenditure and that training records are maintained through site records.
  • Undertake general administration such as holiday records and maintenance of personnel files.
  • Attend all Union meetings take minutes and record.
  • Provide administrative support to other
  • departments/functions as and when required.
  • Carry out any other tasks as may be reasonably be requested by the Operation Manager.
  • Ordering off all Office stationary and maintain Office supply

Skills/Knowledge:

• Excellent communication skills

• Excellent IT Skills particularly Microsoft Office, SAP

• Experience of working within HR is desirable but not essential.



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