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School Receptionist/Administrator

2 months ago

Birmingham, United Kingdom FL School Full time

Job Description School Receptionist/Administrator Location Birmingham :

  • Offer helpful, friendly, approachable and professional service at all times and take appropriate action on own initiative, resolving minor matters, referring more serious matters to the appropriate member of staff
  • Meet and greet all visitors to the school, relating to the Alternative Provision Programme.
  • Answer and log all incoming phone calls, deal with telephone enquiries and keep the Headteacher and any other relevant staff member informed of updates, and changes, regarding any pupil/ referring agency.
  • Sending out monthly progress reports by the end of the first week of each month.
  • General admin duties such as writing letters to parents or emails to staff etc.
  • Maintain general e-mail accounts in order to respond to any particular queries.
  • Directing certain enquiries to relevant members of staff when required.
  • Assist with record-keeping for stationary or equipment that the school may use.
  • Maintaining a clean, tidy working environment.
  • Maintain accurate records of pupil starters, leavers and changes in circumstances.
  • Forward relevant paperwork to Finance for invoicing.
  • Prepare lunch money records and forward them to Finance for processing.
  • Ensure lunch money is distributed to the Schools as per procedures.
  • Assist with distribution of photocopied resources for teachers/administrative staff.
  • Assist with event preparation ie. Parents Evening etc.
  • Ensure that all AP procedures are followed for the above tasks.
  • Ensure all registers are kept up-to-date and are accurate.
  • All documents are filed on a regular basis in pupil files.
  • Book appointments for new starters, review meetings and placement closure meetings with appropriate staff, referrer and pupil/parent/carer.
  • Keeping the Headteacher updated with information regarding pupils, staff, and referrers at all times.
  • Maintaining the rewards and sanctions records as required by the Headteacher.
  • Liaising with the Pastoral Support Officer/DSL with regards to absent pupils and keeping all concerned updated.
  • Follow the Incident reporting/logging procedures for all incidents.
  • Undertake any duties commensurate with the level of this position.

Job Type: Full-time

Pay: £11.50 per hour

Benefits:

  • Company pension
  • Free parking

Schedule:

  • Monday to Friday

Work Location: In person

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