School Receptionist

6 months ago

Birmingham, United Kingdom Eight Full time

**Location**: Birmingham, West Midlands

**Type**: Full - Time

**Start Date**: TBD

**Reporting**:The School Receptionist & Office Administrator will report to the Bursar.

**Aims of Role**: To act as the initial point of contact for incoming phone calls, visitors, parents and pupils with a professional, helpful and friendly approach to build positive ongoing relationships.

Be responsible for providing a flexible, productive and responsive administrative service to the teaching team and management team thereby contributing towards the smooth running of the school.

**Job Purpose**:The purpose of the job is to provide a warm welcome to all visitors and incoming callers, alongside a broad provision of administrative support to the school, including:
**School Receptionist**:
1. Welcome and sign-in/out all visitors and parents

2. Receive incoming phone calls/queries from parents and stakeholders

3. Resolve queries and questions (liaising with relevant members of the school team for assistance as appropriate)

4. Receive incoming goods/post and forward these to appropriate team members at school;
5. Dealing with ad-hoc queries.

**Office Administrator**:
1. General administrative activities including communications to staff and parents, minute meetings, generate/distribute weekly documents (e.g.: internal weekly calendar), generate/distribute termly documents (e.g.: termly calendar, staff lists, pupil lists/registers), input/update information in the school MIS, generate reports/adhoc information from the school MIS, and purchase/stock management/storage of school supplies (including termly bulk orders)

2. Be a qualified first aider, to assist with unwell children, maintain stocks of first aid supplies/documentation/contents of boxes

3. Collate and maintain pupil medical information, onsite medication (including expiry dates), and care plans for children

4. Collate and oversee clubs/activities sign-up and registers through the term, including liaising with external club providers as necessary

5. Manage the admin that supports all school trips in liaison with the Educational Visits Coordinator including booking transportation and arranging ticketing requirements

6. Termly admin tasks e.g.: prize giving cups return/admin, parents evening appointment admin/assistance, school photographs, immunisations, school events.

**REQUIRED**:

- Previous Receptionist and/or Administrative experience within a school, academy or college
- **Enhanced DBS required or be willing to process a new DBS**

**Job Types**: Full-time, Permanent, Temporary contract, Temp to perm

**Salary**: £23,000.00-£30,000.00 per year

**Benefits**:

- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Birmingham: reliably commute or plan to relocate before starting work (required)

Licence/Certification:

- Enhanced DBS (required)

Work Location: In person

Reference ID: Receptionist Birmingham

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