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Administrator - Commercial & Charities in Cardiff

4 months ago

Cardiff, United Kingdom Blake Morgan LLP Full time

We have a vacancy within our Commercial and Charities team located in Cardiff.  Your main responsibilities are to ensure efficient support to the team as well as the Head of Office (Cardiff), co-ordinate the BCS Data Protection courses for the firm and to deal with a broad range of administrative tasks, events and specifically assigned ad hoc projects. Our team comprises 8 specialist lawyers who service clients at regional and national levels.  The ability to work through the medium of Welsh is desirable but not essential.  The successful candidate will be joining a busy team who work in a collegiate environment.

Blake Morgan is one of the UK's leading full service law firms, with offices in Cardiff, London, Thames Valley and the South Coast region. We provide our clients with practical and straightforward legal advice whatever their regional, national and international requirements. Our clients are commercial businesses, not-for-profit organisations, government agencies and private individuals.

Typical Workload

Administration

Coordination of regular team meeting (room bookings, agendas, minutes)

Organising File & WIP Reviews

Booking internal and external events

Organising work experience weeks

Booking travel and accommodation

Drafting expense claims and processing Corporate expenses

Aged debt/WIP reports and chasing Aged Debt for team

Drafting bills for approval by Partners

Professional Indemnity Insurance renewal

Coordination of appraisals

Ad hoc administrative duties as required

Business Development

Co-ordinator for BCS Data Protection courses and examinations, to include securing bookings, preparation of materials and invoicing, and liaison with BCS, course tutor and Marketing in respect of social media advertising and follow-up post course

Assisting with the development of coordination and delivery of Public Sector Insightsprogramme

Updating the team meeting BD / New Instructions spreadsheet

Coordination of L500/Chambers and Partners submissions

Organising and booking lunch / dinner for Networking / BD

Assist with BD initiatives including capability documents and team sheets

Provide admin support for bids, quotes and tenders

Managing areas of focus and following up specific actions

Managing professional memberships

Skills / Experience Required

Highly organised, accurate and strong attention to detail

Adaptable, flexible and able to multi-task

Able to work productively with people at all levels

Strong sense of customer service

Excellent interpersonal skills and an ability to work with Partners and staff across the team and across offices

Relishes taking responsibility and acting on own initiative

Able to recommend process improvements

Ability to work as part of a team

Confidentiality and discretion are fundamental

Excellent drafting and IT skills (Microsoft office including Excel and PowerPoint and Microsoft Teams)

A working knowledge of financial management and accounts and marketing and business development

Capable of managing a varied and demanding workload

Proactive and positive 'can do' attitude

Previous professional services experience and risk awareness would be an advantage

Committed to rigour around treating all clients fairly

Focused on attributing dedication, determination and loyalty to colleagues, clients and communities

Able to demonstrate continuous development and diversity in thinking

Understands and complies with Information Security responsibilities commensurate with this advertised role including Data Protection and the duty of confidentiality