Leadership Support

St Regis is growing St Regis CE Academy recently joined Three Spires Trust in April 2023. Recently dedicated a 'Good' and 'Excellent' school by Ofsted and SIAMS inspections, St Regis offers families a first-class education whilst promoting values of love and respect.

St Regis is growing and therefore looking for exceptional and passionate individuals to join its established staff body. This is an excellent opportunity to join a thriving academy in an exciting part of its journey towards becoming a City-leading academy.

St Regis is seeking to appoint an effective business professional to support the Senior Leadership Team. The ideal candidate will be enthusiastic and professional with good attention to detail. This role will be responsible for co-ordinating the marketing of the academy, providing confidential clerical & administrative support to the Principal and wider Senior Leadership Team and supporting safer recruitment and human resources processes. 

Applicants must complete the application form via My New Term – we cannot accept CVs. When applying, please complete all sections of the application form and ensure that you do not leave any gaps in your qualifications/work history and that you give details of any periods not accounted for by full time employment, education or training. Forms with missing sections and/or gaps may not be considered.

Three Spires Trust and all its academies are committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. The successful candidate will be subject to all necessary pre-employment checks, including; an enhanced DBS; Prohibition check; Section 128 direction check; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness, identity and right to work. All applicants will be required to provide two suitable references.

Statement of Purpose

• Provide confidential clerical and administrative support to the Principal and Senior Leadership Team.
• Co-ordinate the marketing of the academy.

   

  Support for the Principal

   

  • Maintain a relevant filing system.
  • Maintain a record of agendas and minutes for the weekly Leadership Team meetings.
  • Maintain data protection records – including co-ordinating SAR and FOI responses.
  • Attend staff briefing meetings and take notes.
  • Attend any meeting the Principal holds as requested, to take notes.
  • Make telephone calls for the Principal as requested, and take telephone messages in his/her absence.
  • Sort and distribute mail for the Principal.
  • Be responsible for receiving and filtering e-mails for the Principal.

     

    Support for Line Management

     

    • Line manage Reception staff.
    • Train/mentor other Support Staff.
    • Coordinate Support staff deployment in instances of admin support staff absence/unavailability, in particular in reception. 

       

      Organisational Support

       

      • Undertake confidential administration, general typing and word-processing for the Principal and other members of the leadership team.
      • Administrative and organisational support for Academy Committee Meetings, as required.
      • Oversight of Reception operations. 
      • Be present at and take confidential minutes for sensitive meetings.
      • Update the Academy Development Plan (ADP), SEF and Profile as required. Producing the information in the format agreed with the Principal.
      • Maintain diaries including an electronic diary system.
      • Organise and arranging meetings.
        • Co-ordinating with attendees.
        • Arranging for room/s.
        • Organising refreshments.
        • Co-ordinating arrivals.
        • Ensuring agenda, minutes and other appropriate documentation is available.
        • Support in the organisation of significant academy events.
        • Co-ordinate school policy reviews.
        • Responsible for ensuring that the staff induction book/handbook is updated on a regular basis.
        • Undertake any additional support as required for example, exam invigilation and duties. 

           

           

          Marketing 

           

          • Market the academy through the appropriate social media channels, reporting on events, competitions and visits, as necessary.
          • Co-ordinate external media (e.g. press releases, radio, etc).
          • Develop relationships with local media, ensuring regular coverage for the academy.
          • Use ICT equipment to produce high quality documentation for the school to include artwork, photographs and documents.
          • Design and prepare the academy prospectus.
          • Take responsibility for the quality and standard of all documentation sent out from the school through proof reading and editing.
          • Maintain and update the school website ensuring contents remain compliant.
          • Produce print-ready artwork appropriate for specific school documentation.
          • Liaise with relevant stakeholders to ensure accurate and consistent data and imagery is utilised.
          • Support Senior Leaders in producing and editing the school calendar.   
          • Provide support, where required, in relation to school activities or events.  
          • Ensure that the school complies with the following legislative requirements:
            • Data Protection;
            • Copyright;
            • Freedom of Information
              • Prepare a weekly (or other frequency as required) academy newsletter.

                 

                Support to Human Resources

                 

                • Support the maintenance of confidential staffing records.
                • Provide support in the safer recruitment process:
                  • Liaise with senior staff on the composition of vacancy adverts to be uploaded to MyNewTerm and any other appropriate publications and websites.
                  • Liaise with senior staff on the relevant job description, person specification and other information to be sent to candidates.
                  • Prepare and issue information to candidates.
                  • Print application forms for senior staff for short-listing.
                  • Liaise with senior staff to organise interviews and issue invitations to candidates.
                  • Request references for interview candidates on MyNewTerm.
                  • Supply interview panel with all required candidate information.
                  • Issue appointment letters to successful candidates.
                  • Process relevant checks of information provided by successful candidates eg DBS.
                  • Co-ordinate the induction programme.
                  • Collect and file all recruitment paperwork, including interview questions and notes.
                  • Ensure internal systems are updated to reflect all staffing changes (eg email lists, telephone lists, information on website etc).
                  • Maintain the Single Central Record in line with Ofsted Safeguarding requirements.
                  • Monitor staff absence and process records as required:
                    • Ensure self certs and fit notes are completed/received.
                    • Prepare Return to Work documentation for line managers to complete.
                    • Enter absences on MyView and Arbor.  

                       

                       

                      Operational Responsibilities

                       

                      • To support and uphold academy policies and the distinctive Christian ethos.
                      • Promote and safeguard the welfare of children and young persons you come into contact with.
                      • Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
                      • Be aware of, support and ensure equal opportunities for all.
                      • Contribute to the overall ethos/work/aims of the academy.
                      • Appreciate and support the role of other professionals.
                      • Attend and participate in relevant meetings as required.
                      • Participate in training and other learning activities and performance development as required.
                      • Assist with student needs as appropriate during the academy day.

                         

                         

                        Post holder signature:

                        Principal signature:

                        Date: