Personal Assistant in Newport

6 days ago


Newport, United Kingdom GTC Recruitment Limited Full time

Personal Assistant (PA) to Senior Civil Servants

Location: Hybrid with two days per week in the office. Offices are located in Edinburgh / Newport / Darlington / Titchfield

Salary: £17.50ph (Umbrella rate) Contract Type: Temporary (6months) Hours: 37 hours per week, Monday to Friday

Are you highly organised, proactive, and comfortable working in a fast-paced environment with senior leaders?

About the Role:

I am looking for a dedicated Personal Assistant (PA) to provide confidential and comprehensive administrative support to up to two Senior Civil Servants. In this role, you will be embedded within a business support team, working collaboratively with various colleagues across the directorate to ensure the Director and Deputy Director(s) meet their key objectives.

This is a dynamic and fast-paced environment, and the successful candidate will need to be comfortable working directly with senior leaders, managing multiple priorities, and building strong relationships with a range of stakeholders. This is an exciting opportunity to innovate, collaborate, and improve business processes within the organisation.

Key Responsibilities:- Inbox Management: Act as the Director's / Deputy Director(s)'s first point of contact, managing inboxes proactively, filtering and prioritising email traffic, and escalating or responding to issues as appropriate.- Diary Management: Oversee the Director / Deputy Director(s)'s schedule, ensuring efficient use of their time, managing conflicts, and collaborating with other teams to ensure priorities are met.- Documentation Preparation: Ensure the Director / Deputy Director(s) have all necessary documents ahead of meetings.- Communication: Facilitate effective communication between the Director / Deputy Director(s), their senior team, and other internal and external stakeholders.- Meeting & Event Coordination: Organise and manage logistics for meetings, conferences, and away days, ensuring timely distribution of meeting papers.- Travel & Expenses: Arrange travel and accommodation, and submit expenses on behalf of the Director / Deputy Director(s) in line with policies.- Ad-Hoc Tasks: Assist with additional administrative tasks, including covering for other PAs within the wider Directorate when needed, and undertaking short-term assignments as required.

Skills and Experience:- Strong verbal and written communication skills, with the ability to liaise confidently with people at all levels.- Highly organised, with the ability to work under pressure and meet deadlines.- Excellent prioritisation skills, managing competing demands efficiently.- Ability to adapt your working style to meet the needs of the Director / Deputy Director(s).- Meticulous attention to detail, producing high-quality work.- Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).



  • Newport, Newport, United Kingdom Newport City Council Full time

    Newport City Council Childrens Services are seeking inspirational and dynamic social worker who are able to make positive contributions to transform the lives of the families we work with. You will work within a service focused on person-centred and strength based approaches committed to achieving Wellbeing outcomes that enable families to safely live...


  • Newport, Newport, United Kingdom Newport Bus Full time

    New Career? Join our team at Newport Bus and become an important part of the life of the city of Newport. Newport Bus has been bringing a vital service to the city and the surrounding areas for over 120 years - your turn to join the Green Revolution. There are exciting changes ahead in our business as we develop our network. As a bus driver, you get to be...


  • Newport, Newport, United Kingdom Newport City Council Full time

    Arabic Level 2 Bilingual Teaching Assistant 1 Temporary Fixed Term Post to March 2025 Newport City Council is looking to appoint a highly motivated and dedicated person to its support service team Gwent Education Multilingual Service (GEMS). You will be a part of the Authority's integrated inclusive provision for pupils from a global majority background...


  • Newport, United Kingdom Newport Bus Full time

    New Career?  Join our team at Newport Bus and become an important part of the life of the city of Newport. Newport Bus has been bringing a vital service to the city and the surrounding areas for over 120 years - your turn to join the Green Revolution. There are exciting changes ahead in our business as we develop our network....


  • Newport, United Kingdom Newport City Council Full time

    Arabic Level 2 Bilingual Teaching Assistant 1 Temporary Fixed Term Post to March 2025 Newport City Council is looking to appoint a highly motivated and dedicated person to its support service team Gwent Education Multilingual Service (GEMS). You will be a part of the Authority’s integrated inclusive provision for pupils from...


  • Newport, United Kingdom Newport City Council Full time

    Join Newport City Council as their next Assistant Head of FinanceThis is a fantastic career opportunity for a senior finance leaderAbout Our ClientNewport is a vibrant and forward thinking city which is steeped in a rich industrial and cultural heritage. The Council plays a pivotal role delivering services to residents, businesses and visitors ensuring...


  • Newport, Newport, United Kingdom Newport Bus Full time

    New Career? New Company? It's time to join the team at Newport Bus and become an important part of the life of the city of Newport. We've got a £1500 joining bonus if you are already a PCV driver Newport Bus has been bringing a vital service to the city and the surrounding areas for over 120 years - your turn to join the Green Revolution. There are...


  • Newport, United Kingdom Newport Bus Full time

    New Career? New Company?  It's time to join the team at Newport Bus and become an important part of the life of the city of Newport. We've got a £1500 joining bonus if you are already a PCV driver!  Newport Bus has been bringing a vital service to the city and the surrounding areas for over 120 years - your turn to...


  • Newport, United Kingdom Newport City Council Full time

    Newport is a leading council with a great deal to offer. Our housing and communities services have delivered excellent outcomes for our residents and we are looking for someone to join our passionate team. Following an ambitious restructure of our teams, this post has been created to work alongside the Accommodation Operations Team Leader and...

  • Social Worker

    2 months ago


    Newport, United Kingdom Newport City Council Full time

    Newport City Council Childrens Services are seeking to recruit a social worker to join our Safeguarding HUB. This is an exciting time to join Newport City Council as we expand our children’s workforce to meet an increase in demand for our services. You will have good assessment skills and the ability to engage with service users quickly,...

  • Accountancy Assistant

    4 weeks ago


    Newport, United Kingdom Newport City Council Full time

    We are seeking an enthusiastic and self motivated person for this post within the Central Accountancy Systems team. Reporting to the Systems Integrity & Development Manager, your role will involve: assisting with the administration and development of the Authority's Financial & Budget Management System...

  • Young Person Advisor

    3 months ago


    Newport, United Kingdom Newport City Council Full time

    **Job information** Post No. SSCF0317.2 - Young Person Advisor Team: Pathway Service Full time / Permanent Grade 06 SCP 18 - 23 An exciting opportunity has arisen within the Pathway Service to work with young people aged 14-25, their families and other professionals. We are looking to appoint a number of Young Person’s Advisor’s across the service...


  • Newport, United Kingdom Newport City Council Full time

    Newport is a vibrant, forward-thinking city steeped in rich industrial heritage that recently has proved it can re-establish and adapt itself as a centre of modern industry and commerce. Newport City Council’s Environment and Public Protection service area brings together various services such as waste and cleansing, grounds, community...


  • Newport, Newport, United Kingdom Newport City Council Full time

    Newport is a vibrant, forward-thinking city steeped in rich industrial heritage that recently has proved it can re-establish and adapt itself as a centre of modern industry and commerce. Newport City Council's Environment and Public Protection service area brings together various services such as waste and cleansing, grounds, community protection, parks and...


  • Newport, United Kingdom GTC Recruitment Limited Full time

    Personal Assistant (PA) to Senior Civil Servants Location: Hybrid with two days per week in the office. Offices are located in Edinburgh / Newport / Darlington / Titchfield Salary: £17.50phContract Type: Temporary (6months) Hours: 37 hours per week, Monday to Friday Are you highly organised, proactive, and comfortable working in a fast-paced environment...


  • Newport, Newport, United Kingdom GTC Recruitment Limited Full time

    Personal Assistant (PA) to Senior Civil Servants Location: Hybrid with two days per week in the office. Offices are located in Edinburgh / Newport / Darlington / Titchfield Salary: £17.50phContract Type: Temporary (6months) Hours: 37 hours per week, Monday to Friday Are you highly organised, proactive, and comfortable working in a fast-paced environment...


  • Newport, United Kingdom Mind In Gwent - Newport Full time

    Job description 1. Deliver person centred housing related support to clients that promotes their mental wellbeing and independence supporting them to progress to a life without the need for support. To work with clients in assessing their needs to create individual personal support and plans. 2. Ensure that anti-racism, equality and diversity are central...


  • Newport, Newport, United Kingdom Newport City Council Full time

    Job Purpose:To work as part of a team, delivering high quality care and support to children and young people. To show commitment to providing a consistent, caring, nurturing environment where individuals feel safe and valued and are encouraged to develop holistically. To work in compliance with regulatory requirements and Newport City Council policies and...


  • Newport, United Kingdom Newport City Council Full time

    **Job information** Post No. SS1413 - Administrative Assistant - Appointeeships An opportunity has arisen for two full time positions within the Appointeeships Team based at the Museum and Library building in Newport. What is an Appointee? An Appointee is someone who is appointed by the Department of Work and Pensions to exercise on behalf of vulnerable...


  • Newport, United Kingdom Newport City Council Full time

    Job Purpose: To work as part of a team, delivering high quality care and support to children and young people. To show commitment to providing a consistent, caring, nurturing environment where individuals feel safe and valued and are encouraged to develop holistically. To work in compliance with...