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Executive Assistant to CEO in Cardiff

3 months ago

Cardiff, United Kingdom Yolk Recruitment Ltd Full time

Yolk Recruitment Public Sector and Not-for-Profit is proud to be working with an organisation whose vision is to make Wales the place of choice for health, care and wellbeing innovation. As a catalyst for change, they support the accelerated development and adoption of innovative health and social care solutions making a positive difference to people and families across the nation.

The Opportunity:

This reputable organisation is looking for an Executive Assistant to the CEO to work alongside the CEO, providing project management and supporting communications, as well as organising, tracking, maintaining and follow up on all of the CEO's activities and deliverables.

Key Responsibilities:

  • Project Management: Translate ideas into processes that drive execution. Develop, improve, and implement routines to capture and track CEO projects. Manage and follow-up CEO priorities. Proactively allocate tasks to members across the Company as necessary and notify CEO what actions need to happen by when. Lead and project manage the delivery of key programmes.
  • Communications and Marketing: Align with the Communications, PR, Marketing and Events team to develop, write, edit and proofread speeches and statements; produce presentation content and speech notes and produce appropriate briefs for speaking engagements, seminars, webinars, blogs, video and podcast production etc.
  • Research: Assemble, review and summarise key messages from various publications, including sector policy reports, stakeholder reports, press articles and meeting papers to provide the CEO with an appropriate brief and robust, evidence-based advice to support understanding and inform decision making.
  • Report Writing: Produce report templates and draft reports on behalf of the CEO, including monthly performance reports and Board and sub-Committee papers.
  • Meeting Support: Coordinate, plan and where appropriate attend, internal and stakeholder meeting and events. Prepare and assemble materials for meetings, take minutes, coordinate and/or action appropriate follow-up after meetings e.g. produce letters, emails, or notes after each meeting, produce and circulate draft minutes, coordinate or complete action points within agreed timescales.
  • Correspondence Management: Open, screen and prioritise incoming correspondence and produce prompt, high quality, professional responses on behalf of CEO as appropriate, including identification of any input required from across the Company and/or forward to appropriate team members and coordinate required action as appropriate.
  • Diary Management: Respond to all meeting requests and schedule all appointments.
  • Relationship Management: Build and maintain a wide range of day-to-day relationships with all stakeholders.
  • Governance: work closely with the Head of Governance, Risk and Compliance to support the CEO with their accountabilities and responsibilities as Accounting Officer.
  • Travel Arrangements: Coordinate travel arrangements including booking flights and hotels; prepare itineraries, confirm details and communicate finalised agendas. Produce CEO expense claims and submit for approval and payment.

Essential Requirements:

  • Previous experience working as an EA to a CEO/ Executive Team, preferably within the Public Sector.
  • Practical application of project management methodology including risk and opportunity management.
  • Demonstrable track record of speech and report writing, and minute taking, with a well-developed proof reading ability.
  • Proficient in window-based software packages, project management tools, CRM systems and Canva.
  • Evidence of expert research ability - capable of identifying salient information and distilling complex and/or lengthy documents into succinct and well-written summary reports.

Additional Requirements:

  • Successful candidates must pass a disclosure and barring security check.
  • Willingness to work flexibly to meet the reasonable needs of the company.

Benefits:

  • Join us and be part of a small, agile and friendly team
  • Flexible and supportive working culture, including a Flexi-time scheme
  • Supportive work-life balance with a generous holiday entitlement - 30 days annual leave plus additional public holidays
  • Pension scheme supported by an Employer contribution of 7%

Interviews will be held in person in Cardiff 2nd and 3rd July.

If you think this one's for you:

Please contact Hannah Welfoot at Yolk Recruitment:

Yolk Public Sector & Not-for-Profit team works with organisations across the UK to fulfil their recruitment needs and to achieve their D&I objectives. We recruit temporary, contract and permanent hires for 1 off specialist needs or for volume campaigns. We support our applicants to navigate the public sector recruitment processes and secure their dream jobs.

Yolk Recruitment is an equal opportunities employer and embraces diversity in our workforce. We employ the best people for the job at hand and actively encourage applications from all qualified candidates, regardless of gender, age, race, religion, sexual orientation, disability, educational background, parental status, gender identity or any other protected characteristic. We champion and celebrate diversity at Yolk allowing our team to bring their whole selves to work.