Talent Acquisition Coordinator

1 month ago

Slough, United Kingdom Mars Full time

Job Description:

Hybrid Role

We are looking for a driven Talent Acquisition Coordinator to join our team based in Slough or Waltham on the Wolds, UK. This role is pivotal in creating an exceptional Mars recruitment experience across internal and external recruitment. Our TA Coordinators act as the conduit to ensure smooth interactions between Talent Acquisition Partners, Hiring Managers, P&O Ops, Associate Relations, Talent Mobility, P&O Business Partners and Candidates (among others). This role is the source of truth on some of TA's fundamental practices and ways of working across job posting, contract generation and pre-boarding and works to build a strong Mars reputation throughout the recruitment process. 

This role works across all Mars segments and functions across UK, Ireland & Germany with a key focus on the UK's Operational high volume hiring.

What are we looking for?

  • Demonstrable experience working in a HR/Recruitment based administration role (or similar). 

  • Demonstrable technical skills, working with online systems and tools 

  • Demonstrable attention to detail 

  • Demonstrable experience working proactively in a fast-paced environment 

  • Demonstrable collaboration skills 

  • Demonstrable time management and prioritisation skills being able to multitask. 

  • Demonstrable experience working in a fast-paced environment and managing multiple demands. 

  • Demonstrable relationship building skills at various levels. 

  • Demonstrable professional communication skills; written and verbal in business level English. German would be advantageous.

  • Demonstrable experience in managing confidential data or similar experience.

  • Demonstrable positive customer service experience 

  • Demonstrable experience improving processes & procedures

  • Experience working with Talent Acquisition technologies & software (e.g. ATS systems) is an advantage 

What will be your key responsibilities?

  • Supporting interview scheduling; ensuring calendars are managed, interviews are booked with the correct resources and plan

  • Managing the assignment of Requisitions to all our TA Partners

  • Creating high quality, accurate new hire documentation (e.g. contracts, offer letters) and managing the pre-boarding process and handover to our P&O (HR) teams.

  • Being the first point of contact for all general Recruitment questions and queries that come via the shared inbox and direct emails. 

  • Supporting the TA team and Hiring Managers to ensure inclusive hiring practices are being supported in all we do. 

  • Being a key support to candidates, TA Partners and hiring managers throughout the hiring process for any recruitment queries. 

  • General administrative support for the Talent Acquisition team including (but not exclusive to) raising PO’s, updating trackers and running reports to ensure all Talent Acquisition activities are running smoothly (e.g. job posting report and internal requisition reports) 

  • Editing job advert copy by editing and updating job advert content to ensure it is compliant and inclusive before being posted internally. 

  • Monitoring individual and team performance against TAC KPI’s for quality, time and value+ ensuring delivery in all areas. 

  • Ensuring data management and protection for all recruitment information. Acting with respect and confidentiality when managing sensitive data. 

  • Maintaining and updating our records and data in our systems and tools (Workday, Docusign, Trackers, TrustID etc). 

  • Working on continuous improvement (CI) across the TA team, identifying areas for improvement and/or contributing to their enhancement and collaborating with the team to drive them forward to completion including documentation creation and process mapping.  

What can you expect from Mars?

  • Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.

  • Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.

  • Best-in-class learning and development support from day one, including access to our in-house Mars University.

  • An industry competitive salary and benefits package, including company bonus.

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

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