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Purchasing Assistant in Swansea
3 months ago
Swansea University is a research-led university that has been making a difference since 1920. The University community thrives on exploration and discovery and offers the right balance of excellent teaching and research, matched by an enviable quality of life.
Our stunning waterfront campuses and multicultural community make us a desirable workplace for colleagues from around the world. Our reward and benefits, and ways of working enable those who join us to have enriching careers, matched by an excellent work-life balance.
About the role
An opportunity to support Faculties with their financial transactions and purchases working as part of the broader Procurement Services team. The team goal is to ensure we deliver effective and efficient service provision with a focus on continuous improvement and customer service.
The role helps to ensure that purchase requests are dealt with promptly and effectively, delivering a high level of customer service to both internal and external stakeholders. The specific activities include processing of purchase requisitions and payment card transactions, staff / student expense claims, management of queries relating to orders / invoices and supporting the closure of tasks to assist Finance colleagues with month and year end activities.
The role also includes provision of advice on the relevant University policies and internal financial processes whilst maintaining appropriate records for audit purposes. The role will initially focus on supporting transactional activity for Faculties with the opportunity to work collaboratively with the wider team on other activities as required.
Welsh Language Skills
The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.
The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.
