Administration Assistant

3 weeks ago

Hemel Hempstead, United Kingdom Hollywood Bowl Group Full time

Are you looking for a fun and fast paced environment to work in, with great benefits?

Do you have excellent organisation and prioritisation skills?

Are you looking for a business that is financially stable and has very exciting growth plans?The Why...

Join Hollywood Bowl Group as an Administration Assistant, in return you'll get:

35-hour contract, plus 30 days holiday including bank holidaysAdditional days holiday with length of service up to three daysOptional pension planOngoing training and developmentFree bowling / golf game vouchers every month30% discount off food and drink for you and up to five friendsAccess to our Employee Assistance Programme (EAP) for you and your familyWell-being training to support you in the workplaceOpportunity to join our healthcare cash planFinancial long service awardsA £15 donation to our dedicated charity partner when you complete your inductionEnhanced maternity, paternity, adoption, and shared parental leave benefitsThe What...

As an Administration Assistant, you will be responsible for providing administrative support to the Administration team and support functions across the business. Your organised and methodical approach will ensure that all requests are resolved within a timely manner, maintaining excellent internal relationships and establishing credibility, quickly.

Having administration experience across multiple teams and projects, alongside exceptional communication skills, will set you up for success in this role. You'll need to be able to work from your own initiative, paired with a positive and proactive attitude to everything you do. As well as:

  • Previous experience across multiple functions of a business
  • Multi-support experience in the private sector
  • Experience in managing own workload, prioritising where required
  • Experience in taking responsibility for implementing and monitoring projects
  • Confident with Word/Excel/PowerPoint
  • Confident and assertive
  • Organised and methodical
  • Able to work on their own initiative and as part of a team
  • Able to build relationships with internal customers and establish credibility quickly
  • Able to demonstrate excellent written and verbal communication skills
  • Able to provide helpful, friendly, professional customer service to centres
  • Maintain a flexible and "can do" approach with attention to detail evident at all times
  • Driving licence and access to own vehicle
    Here are some highlights of the role:
    • Collate, produce, and circulate business communications
    • Attend various meetings, prepare papers, minute take and circulate actions
    • Prepare various meeting packs for regular monthly meetings
    • Ensure company Intranet updated for various areas of the business
    • Social events/fundraising, help with arrangements for social and charity events
    • Liaise with Landlord and contractors for the Hemel Support Centre regarding visits, maintenance issues, call outs, following up to ensure resolved or escalating as required
    • Produce purchase orders as required for the business
    • Maintain all contact lists for company contractors
    • Maintain all org charts for the company
    • Source and book meeting rooms as required
    • Review invoicing for hotels, couriers, stationery, etc.
    • Complete reconciliation and coding of company credit card
    • Keep holiday schedules and meeting schedules up to date
    • Support the Executive Assistant, as required
      The Who...

      Hollywood Bowl Group has a passion for bringing families and friends together for affordable fun and healthy competition.

      Following our listing on the main stock market in 2016 we became Hollywood Bowl Group, seeking out the perfect locations for our bowling and golf centres nationwide. We formed our customer proposition, built on real feedback, and went from strength to strength with our in-centre game technology and online scoring systems.

      Now with 71 centres across the UK and 12 centres in Canada, operating under the Hollywood Bowl, Puttstars and Splitsville brands, we're proud to be ambitious market leaders in experiential family entertainment.

      We continue to expand our estate and look for profitable opportunities to grow, with an average of three new sites opening each year.


      At Hollywood Bowl Group, we value diversity and inclusion, and we're committed to creating a working environment that promotes equal opportunities. Individual differences and the contributions of all employees are recognised and valued and we believe that a diverse and inclusive workplace makes us a more relevant, more competitive, and more resilient company.

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