Club Finance and Business Manager
2 weeks ago
Hybrid: Tranent. Must be in our Club Facility up to 70% of hours
Salary: £33,250 per annum pro-rata
Hours: 20 hours per week (part-time), worked over 4 days, some evening weekend work on an occasional basis.
Role
Saltire Team Gymnastics is East Lothian's largest gymnastics club with over 400 members. The club are proud to be able to offer gymnastics coaching for participants at grass roots level right up to international performance level. We aim to create a training environment that teaches all of our gymnasts the value of effort and learning, improving personal performance, positively dealing with challenges and adopting a sport for life mentality.
The Club Finance and Business Manager role will involve managing the day to day 'business' running of the club. You will wear many hats; managing finances, dealing with HR, maintaining the premises and supplies within, liaise with external suppliers and support the staff who are focused on sporting activities of the club. To ensure the Club Finance and Business Manager has the necessary support to be successful, each member of staff has assigned time for club administration activities.
Principal Duties and Responsibilities
The post holder's main duties and responsibilities will be to lead on several monthly, quarterly and yearly tasks, including:
Finance
The post holder will be the lead staff member carrying out financial procedures for the club and providing financial services to the Board. They will worker closely with the Saltire Fees Officer.
- Perform bank reconciliations
- Record all income and expenditure in Quickbooks
- Prepare and update club budgets/cashflow forecasts
- Prepare financial statements for Board including quarterly breakdown of income and expenditure
- Attend monthly committee meetings where they will present a short financial report of key issues
- Prepare annual financial reports for any Trusts and Foundations funders
- Maintain all club financial records including payments to suppliers, invoicing, rent and utilities
- Issue invoices for grants and ensure all grants are received
- Process invoices and staff expenses
- Prepare invoices for external facility hire and ensure all payments are received
- Authorize all expenditure and carry responsibility for the use of the club debit card and ensure procedures are followed
- Prepare year end accounts for external examination and work closely with the auditors as part of the audit process
- Maintenance of Fixed Assets register and club inventory
- Prepare annual report to OSCR and Companies House and inform Companies House of changes to the membership of the Board of Trustees
- Prepare and process Gift Aid return quarterly
- Liaise with HMRC as and when required, including in relation to Gift Aid
- Contribute to effective financial management by developing robust financial systems and procedures
- Draw attention to any perceived irregularities in financial and administrative procedure
- Maintain an overview of the club's budgets and provide information as required to Board
- Manage monthly payroll through Quickbooks and each month ensure salary, pensions and SSP contributions have been correctly processed
- Ensure statutory payroll deductions are paid to HRMC on a monthly basis
- Manage payment of pension contributions
- Reconcile salary, PAYE and pension contributions monthly
HR Duties
- Line Management of club staff
- Be point of contact for staff HR queries
- Calculate holiday entitlement
- Hold HR paperwork in relation to employees and contractors across the club
Funding
- Manage funding partnerships and external grants in collaboration with the Board and the Club Managers
- Develop and implement a sponsorship program that benefits both the club and sponsors
Strategic
- Identify, prioritise, and agree on key objectives for the club in partnership with the Board
- Review and maintain a 5-year business plan in partnership with the Board
Programming
- Support the Club Development Manager to maximise club growth and financial performance in line with the business plan
Health and Safety / Facility
- Write and maintain club policies and procedures in agreement with the Board and Safeguarding Officer ensuring regular reviews and updates as required
- Oversee facility management, including general and equipment maintenance, insurance requirements, and additional contractors such as cleaners
These responsibilities will be reviewed annually and may be subject to change.
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