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Admin Assistant

4 months ago

Filton Gloucestershire, United Kingdom Lorien Full time

Admin Assistant - Health and Safety Experience

Location: Filton 100% onsite

Contract Length: 06/05/2025

Hours: 35 hours/week over 4.5 days (working between 7am-7pm)

The ideal candidate will be a diligent and detail-oriented Health and Safety Administrator, and will be responsible for ensuring compliance with health and safety regulations and protocols within the operational laboratories and test facilities, supporting a large and growing team of engineers and technicians.

Key Responsibilities:

1. Develop and Implement Safety Policies: Create and implement comprehensive health and safety policies and procedures tailored to the specific needs of the clients Test Centre and Laboratories.

2. Training and Education: Conduct regular awareness sessions to educate staff on safety protocols, procedures, and best practices to mitigate risks; supporting a diverse team of engineers and technicians.

3. Risk Assessment: Conduct regular risk assessments to identify potential hazards in the workplace, including equipment, chemicals, and processes involved in structural materials testing.

4. Safety Inspections: Perform routine workplace inspections of the facility to ensure compliance with safety regulations and identify any areas for improvement, supporting the efficient and safe operation of a large and growing team.

5. Incident Investigation: Lead investigations on behalf of the centre manager into any accidents, incidents, or near misses; help with identifying root causes and implementing corrective actions to prevent future occurrences, ensuring the well-being of all team members.

6. Safety Compliance: Stay up-to-date with relevant health and safety legislation and ensure that Test Centre and Laboratories remain compliant with all regulatory requirements.

7. Emergency Preparedness: Develop and maintain emergency response plans, including evacuation procedures, first aid protocols, and coordination with emergency services, supporting the safety and security of the team in all situations.

8. Safety Communication: Act as the team's primary point of contact for all health and safety inquiries, providing guidance and support to staff members as needed, fostering a culture of safety and accountability within the team.

Qualifications and Skills:

- Relevant Qualification in Occupational Health and Safety, Environmental Science, or a related field (e.g. NEBOSH or higher)

- Proven experience in health and safety administration, preferably within a laboratory or testing environment.

- Strong knowledge of health and safety regulations and standards.

- Excellent communication and interpersonal skills, with the ability to effectively train and educate staff on safety procedures and support a large and growing team of engineers and technicians. Collaborative working will be a strength - liaising other departments and health and safety focal points daily.

- Attention to detail and analytical skills, with the ability to conduct thorough risk assessments and investigations to ensure the safety of all team members.

- Certification in First Aid/CPR and experience with emergency response planning is desirable.

Tasks & Job Duties (Examples)

- Develop digital solutions that connect the various H&S processes in order to achieve administration efficiency and consistent application, recording and follow-up for end users.

- COSHH - Audit, Quarantine of items, Ensure all paperwork is in place and data sheets are up to date. Ensure compliance with REACH legislation.

- 11 Point Plan - Audit and update of files

- Lifting Equipment - monitor performance of 3rd party auditor and perform independent checks.

- Risk Assessments - Manage the RA register for the Test Centre and Laboratories, review existing RA’s, Archive out of date/not needed RA’s, launch periodic updates. Support authoring where required for some team activities.

- Conformity of New Work Equipment - Keep a database and support new assessments within the team, including PUWER assessments.

- Workplace Inspections - Organise, run and follow up on all workplace zone inspections with the Zone Owners in the facility. Report findings in the safety tool, to the H&S champion and department managers.

- Training Records - Support the deputy head of test and building H&S champion with maintaining the training records for the department & identifying / following up and gaps with individuals.

- Support enforcement of Personal Protective Equipment and Workwear policy within the facility.

Please Apply