Senior Project Administrator
2 weeks ago
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.
Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Working Days: Monday - Friday 08:00 - 16:30
We are seeking a proactive, detail-oriented and highly organised Project Administrator to support the coordination and delivery of multi-disciplined projects across Scottish Police Authority (SPA) Estate. This role is central to ensuring efficient, compliant, and high-quality project delivery through robust administration, supplier coordination, and project documentation.
You will work closely with the project team to manage cradle-to-grave project activities, including pre-construction planning, procurement, and post-completion documentation. The prospective candidate will obtain Non-Police Personnel Vetting Standards (NPPV) Level 1 in order to be considered for this role***
Provide a friendly and efficient service handling direct enquiries from clients, line management, and supply chain.
Deliver comprehensive administrative support to the Projects Team, including document management and coordination tasks.
Log and raise data jobs accurately and maintain project files and trackers with regular updates.
Support project team with estimates, enquiries, tender responses, and progress reporting.
Upload and manage project documentation within designated systems (e.g., SharePoint).
Liaise with asset management to update asset registers with new and removed technical assets.
Establish and maintain contract performance management procedures, including targets and reporting mechanisms.
Manage shared mailboxes to ensure timely responses and coordination across project communications.
Attend client and sub-contractor meetings, ensuring accurate meeting notes are recorded ad promptly shared with relevant stakeholders.
Proven experience in project administration, coordination, or contract management (ideally within construction, infrastructure, utilities, or engineering).
Excellent IT skills, particularly in MS Office (Excel, Word), SharePoint, and Teams.
NPPV Level 1 security clearance required.
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
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