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Operations Coordinator

2 months ago

Bury Greater Manchester, United Kingdom Crown Oil Environmental Ltd Full time

As an Operations Coordinator, your main responsibilities will include planning and scheduling Fuel System Inspections, as well as providing administrative support after the inspections are completed. Additionally, you will be responsible for organizing small to medium works such as remedial works, fuel uplifts, and reactive works.

This role requires the successful candidate to have excellent operational, organizational, and communication skills. The role bears responsibility for maintaining the high standards expected by our customers, as well as ensuring quality and adherence to processes.

Building strong relationships within the Environmental team and participating in coordination and administrative tasks within the operations team are also key aspects of this role.

Responsibilities:

  • Coordinate and organise Planned and Contracted Fuel System Inspections on clients' Fuel Systems
  • Provide prompt and accurate feedback to the operations office after each customer visit
  • Ensure that the attending engineer provides a concise written report based on on-site findings and any non-compliances, as well as all required parts
  • Ensure that fluid samples from fuel systems (including day/bulk tanks) are taken, documented, and sent to the laboratory for testing, and manage the return of associated sample reports
  • Assist with booking small to medium works
  • Assist with the issuance of RAMS (Risk Assessment and Method Statements) and, where required, liaise with the Environmental Management Team
  • Support the Operations Team as needed
  • Ensure that materials are available daily, with support from the compliance and technical coordinator & environmental management team
  • Support the specific requirements of designated customers, ensuring all services and needs are professionally and proactively addressed
  • Issue electronic associated documentation after works are completed, or as needed
  • Ensure that all completed works are accurately costed and passed for invoicing
  • Support in raising Purchase Orders and maintaining reliable and consistent relationships

Requirements:

To be successful in this role, you should have:

  • Previous experience in a coordination or administrative role
  • Strong organisational and multitasking skills
  • Excellent communication and interpersonal skills
  • Proficiency in MS Office and other relevant software
  • Ability to work well under pressure and meet deadlines