Administrator- Microsoft Excel

3 weeks ago


Blyth Northumberland, United Kingdom AM Recruitment Full time

To provide support to the Crewing Department with administration & co-ordination of Offshore Personnel

Key Areas of Responsibility

* Ensure all crew hold the required project and company competences/certification required for the job prior to mobilization.

* Arrange project specific and renewals of offshore training.

* Maintain accurate and secure personnel files for permanent staff.

* Arrange travel for Crew Changes in the most cost effective and timely manner.

* To be an ambassador for the Company when dealing with colleagues, clients and other external personnel.

Key Tasks

* Ensure all relevant Offshore certification for crew is current and up to date and recorded within the HR/Caiman system.

* Arrange renewals of offshore survivals and project related offshore training as required.

* Arrange visas and work permits as required.

* Liaise with the travel company to organise travel to meet project requirements and deadlines.

* Ensure Purchase Orders are raised, approved, and issued to Agencies prior to commencement of Project.

* Ensure timesheets submitted are accurate.

* Check and sign off expenses in line with the expenses policy.

* Check Travel Invoices prior to approval by the Head of Finance

* Provide Project Support as required.

Key Measurables

* All data/information is produced and recorded in a timely and accurate manner.

* Systems within the Offshore Crewing Department maintained accurately.

* Successful completion of internal and external audits.

Key Behaviors

* Ability to organize a busy and varied workload, remain calm under pressure, and proactive in approach to tasks.

* Good administrative skills.

* Good Interpersonal skills.

* Strong Communication skills.

* Numerate.

* Ability to meet deadlines.

* Flexibility.

Education and Qualifications Specific to Role

Essential Qualifications

* Grades C or above in Math’s and English at GCSE Level

* Proficient with Microsoft Office (word/excel/outlook)

Desirable Qualifications or Equivalent Experience

* Previous Experience in the Offshore Industry

* Previous Experience in the Travel Industry


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