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Office and Operations Manager
2 months ago
Role: Office & Operations Manager Sector: Creative Agency
Reporting To : Finance Director
Permanent: Full time – 5 days in the office 9am -5.VisionFR are delighted to be acting on behalf of an award winning creative agency. They offer a great working environment and are now looking for an exceptional Office & Operations Manager who shares their passion for people.
Office & Operations Manager Key Responsibilities:
General Office Management & Facilities
Working with the Club on initiatives and social events
Ensuring meeting rooms are set-up prior to client meetings, communal areas are kept clean and organised
Coordinate office events, meetings, and employee activities to foster a positive work environment
Manage the procurement of all office supplies, kitchen and equipment
Establish, negotiate and maintain all contracts for services and facilities for the studio.
Work closely with the Finance department to manage office budgets effectively
Ensure cost-effectiveness in all office-related expenditures - negotiating for the best price for all suppliers and requesting for POs from accounts for all house supplier costs
Ensuring the Company is fully compliant with Health and Safety legislation
Organising risk assessments and actioning as appropriate
Fire Officer & First Aider – Organising drills and ensuring regular servicing and testing takes place for extinguishers, fire alarm system & emergency lights.
Working closely with the external IT partner to ensure IT security and systems are up to date and run smoothly
Writing and maintaining up to date IT security policies in line with best practice and Company
GDPR Officer, ensuring data protection standards are followed at all times by Company employees
Proactively resolve urgent tech issues that impact the delivery of client work and ensuring clear communication to the business throughout, until resolved.
Providing advice to employees on company benefits and entitlements, including the company pension scheme and health insurance
Learning and development - liaising with external training providers and keeping records of employee training plan (OPCO)
Addressing day-to-day HR queries, in line with all legal compliance requirements
Conducting HR induction content in alignment with company guidelines
Supporting business leaders in onboarding new joiners
Office & Operations Manager Key Attributes Required:
Strong Microsoft Office skills (Word/Excel/PPT/Outlook)
Excellent written English
Hybrid model
~25 days annual leave, increasing by one day per full year of service (capping at 30 days).
~ Discretionary bonus
~ A paid charity volunteering day each year.
~ Enhanced Sick Pay .
~ Enhanced Family Leave.
~ Company Pension.
~ Generous Employee Referral Bonuses.
~ Cycle to work scheme.
VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our workforce and whilst fulfilling our Client recruitment needs.
