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Bedrijfsleider / Office Manager

4 months ago


Islington Norfolk, United Kingdom Pollard Thomas Edwards Full time

Pollard Thomas Edwards is looking for a skilled, proactive, friendly Office Manage r to work in our retrofitted, canal-side studios at Diespeker Wharf.
You will be responsible for the facilities, health and safety and administration support functions of the practice.

Our workplace is versatile, spacious and dynamic – as well as providing workspace for our colleagues, we also host regular events in our lower ground floor Foundation Bar and in our award-winning courtyard and garden, which is always buzzing in the summer.

Take overall responsibility for the repair, refurbishment and presentation of Diespeker Wharf, ensuring that the presentation, facilities and operational efficiency of the practice is always in mind.
Overall responsibility for the procurement of the practice equipment, supplies and services, including energy, cleaners and M&E, meeting budget and supplier quality requirements.
Act as Landlord representative taking care of the fabric of the building and managing tenants’ expectations and requests.
Overall responsibility for office sustainability, ensuing that targets are met with regard to reducing waste and carbon emissions.

Health, Safety and Office Security
Review and maintain Health & Safety policies and procedures.
Identify the risks involved in work activities and undertaking such activities in a way that manages those risks.
Carry out risk assessments and report any potential risks to the Management Committee (equity partners).
Make effective use of training to update knowledge and skills, maintain work areas in a tidy and safe way and free from hazards.
Ensure the practice meets all legal obligations regarding fire / H&S and all other relevant legislation.
Keyholder for the office, ensuring that it is always safe and secure.

Manage operational and service charge budgets.

Administration
Oversee the administration of the company’s intranet and document management system, ensuring that all documents and policies are reviewed regularly, and that processes and procedures are adhered to.
Covering front of house when required – duties include answering calls, meet and greet visitors, setting up meeting rooms, organising couriers, ordering office supplies, general administration.

experience of working with Microsoft packages including Word, Excel and Powerpoint
excellent time management with the ability to be adaptable and flexible at all times