Bureau Administration Assistant

Inspired Education is the leading global group of premium schools, with a portfolio of 121 premium private schools in 28 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.
In 2023, Inspired was recognised by Beauhurst as one of the UK's top 10 highest-value private companies.
Hilden Grange is a co-educational preparatory day school for children aged 3-13 years. At Hilden Grange we are dedicated to giving our children a broad and balanced education in a supportive and stimulating environment where every child's potential can be realised in academic, creative, physical and spiritual areas. Pupils strive for high standards, both inside and outside the classroom, they take pride in their achievements and enjoy participating wholeheartedly in the life of the school.
We are now looking to recruit a First Aid qualified Administration Assistant to have overall responsibility for First Aid across the school including being the first point of contact for all First Aid concerns presented by students (aged 3-13) and staff.
This is a full time role, term time only, available from January.
Assess First Aid problems presented by students and staff and take appropriate action, including the proper administration of medicines and keeping appropriate confidential records
Brief staff on pupils’ health, medical and welfare issues
Be responsible for the regular review and effective implementation of the school’s First Aid policy
Produce student medical needs list and emergency first aid list. Maintenance of appropriate medical and pastoral records on appropriate school systems including accident reports and the school communication log etc.
Administering medication where required, in line with school policy
Network with internal and external health agencies on a regular basis
Co-ordinate, administer and maintain Individual Health Care Plans for students, undertaking the necessary communications and ensuring appropriate records and completed and retained
Plan for vaccination sessions held by the Local Authority for the relevant age groups, undertaking the necessary communications and ensuring appropriate records are completed and retained
Ensure all student medical information is entered into the school’s MIS, maintain accurate records in accordance with new and changing medical needs and inform staff of relevant information, including for all school trips
Carry out monthly stock audits of all First Aid equipment throughout the school (including those used for trips) and ensure they are replenished including testing the AEDs
Take responsibility for the medical room and ensure this is kept clean and tidy
Arrange for delivery of annual training on asthma, anaphylaxis, allergies and epi-pens
Assist the administrative team in the routine smooth running of the school office
Undertake administrative tasks for the school including but not limited to answering calls, parental enquiries, updating databases, all forms of communication including letters, newsletters and reports
Sound educational background including GCSE Maths and English (A*-C) or equivalent
Experience of using MIS packages would be beneficial, but full training will also be provided
Efficient use of Microsoft Office
Excellent planning and organisational skills
A good understanding of safeguarding and child protection
Personal Competencies & Qualities -
Positive attitude towards professional development and their own learning
To understand the importance of providing equal opportunities with regard to the religious persuasion, racial origins, gender, disabilities, cultural or linguistic background of all children
Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Inspired Non-Teaching Application Form