Administrative Assistant

Job Title:Administrative AssistantPhysical Location:Kent Campus - Kent OHSalary:$18.67Basic Function:Provides administrative support to assist administrators and faculty in achieving department goals through liaison activities coordination of daily business functions and implementation of programs/projects. Reports to designated supervisor.Additional Basic Function if applicable:SPECIFIC TO THIS POSITION: The Administrative Assistant - HR & Academic Support plays a vital role in ensuring smooth operations with the academics. This position support faculty staff and students by managing administrative tasks and assisting with HR functions such as onboarding compliance and employee engagement. The ideal candidate is highly organized discreet and passionate about supporting education professionals and learners.Examples of Duties:Duties/essential functions may include but not be limited to the following:Serves as liaison and acts on behalf of administrator in dealings with people within (e.g. Directors Chairpersons etc.) and outside the University (e.g. representatives of agencies professional contacts etc.); represents administrator at meetings and conferences; may make presentations at meetings and conferences; independently composes non-routine correspondence on behalf of supervisor and/or under own signature.Coordinates and monitors multiple department budgets and expense accounts; approves expenditures and signs various financial forms; researches and reconciles discrepancies; assists in budget projections.Assists in the administration of department programs/projects; ensures compliance with policies procedures and regulations originating within and outside the University; participates in departmental procedures and policy changes; researches and analyzes information; drafts and composes reports; provides technical advice and information to aid administrator in decision making; answers questions and resolves problems concerning administration of program and projects.Directs the work of other clerical/secretarial staff and student employees by training evaluating assigning duties and providing information about changes in department and University policies and procedures; may make hiring firing and disciplinary recommendations.May coordinate and monitor faculty and or staff actions (e.g. hiring promotion termination etc.); serves as liaison between affected individuals and departments (e.g. Academic Personnel Payroll etc.); maintains records and files; ensures policies and procedures are followed.May assist with special projects.Performs related duties as required.Additional Examples of Duties if applicable:SPECIFIC TO THIS POSITION:Provide administrative support to academic departments and HR personnelCoordinate faculty and staff onboarding including credential verification and orientationMaintain accurate and confidential employee records in compliance with school policies and state regulationsAssist with recruitment logistics (e.g. posting job openings scheduling interviews communicating with candidates)Support professional development tracking and training coordination for educators and staffPrepare HR-related documents such as contracts offer letters and policy updatesHelp organize school-wide events workshops and recognition programsManage calendars meeting logistics and internal communicationsServe as a liaison between HR academic departments and administrative officesUphold confidentiality and professionalism in all interactionsMinimum Qualifications:High school diploma or equivalent plus completion of 18 months formal training in office administration public administration or related field (or equivalent training or experience which provides comparable knowledge skills and abilities). A minimum of two years experience in providing secretarial/administrative support in increasingly demanding positions.License/Certification:Knowledge Of:Bookkeeping/accounting procedures and terminology if required by positionOffice practices and proceduresSpecific software may be preferredSkill In:Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g. to explain information explain policies and procedures handle sensitive inquiries etc.)Public speaking if required by positionWritten communication (e.g. to compose reports speeches correspondence and memos)Ability To:Resolve problems independently and make decisionsDefine problems collect data and draw valid conclusionsApply policies and proceduresTrain and provide effective work direction to other employeesManage time effectively and set prioritiesCarry out or assist in implementing changesEstablish and implement office proceduresEstablish methods to gather collate and classify informationRead and comprehend a variety of written informationUtilize Microsoft Office SuiteMaintain accurate recordsPerform basic mathematics (e.g. add subtract multiply and divide whole numbers fractions and decimals and to calculate percentages)Learn and utilize specific software applicationsManage time effectively and set prioritiesPreferred Qualifications if applicable:Assessments:Asterisk (*) indicates knowledge skills abilities which may require assessments. Assessments could take the form of interview questions a request to provide work samples or a written or practical test to assess job related competencies.Working Conditions / Physical Requirements:Working Schedule:Additional Information:Must pass a security check.We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.For official job descriptions visit State University is a Smoke-Free Tobacco-Free University effective July 1 2017. Smoking and tobacco use are not permitted on any of Kent States campuses or other locations and properties that are owned operated or leased by Kent State both domestic and international. For additional details visit intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties job hours and responsibilities. Key Skills Generator,Accomodation,Football,Advertising,Architectural Design Employment Type : Full-Time Experience: years Vacancy: 1