HR Assistant

4 weeks ago


United Kingdom Boehringer Ingelheim Full time

THE POSITION

HR Assistant

12 Month Contract – Part Time

Hours: 0.5FTE / 18.5 hours per week

To coordinate and provide a high standard of administrative support to the GBS & Local HR teams. To ensure effective and efficient administrative processes to facilitate the successful delivery of business objectives.

TASKS & RESPONSIBILITIES

  • Act as liaison between local HR and GBS (Global Business Services) team to ensure effective working relationships, practices and partnership.
  • Collaborate with GBS to implement process improvements to ensure effective and efficient processes are in place.
  • Work with the GBS team on key initiatives and project work.
  • Support implementation of new processes and provide guidance on communication from GBS to local population where required.
  • Provide reports to GBS team and Local HR team including sickness absence reports, car related reports, capacity, MAG & VPR reports.
  • Provide reports to the business including address and cost centre changes.
  • Ensure reports are completed for Benefit providers such as Legal & General.
  • Manage ad hoc report requests.
  • Quality Control and sign off for monthly spot checks for Boehringer Ingelheim Ltd, BI AH UK Ltd payrolls and BI Ireland Ltd.
  • Provide advice and guidance to support communication from GBS Payroll to local population, for example Benefit topics with payroll relevance.
  • Provide on-site audit support if not reasonably feasible from GBS Payroll.
  • Responsible for the organisation and co-ordination of local Welcome Events
  • Support the HR team with administration, HR processes, events and logistics as required
  • Ensure purchase orders are raised, with the support of the agency HR Admin support, ensure effective cross charging when appropriate. Manage the GBS invoice track process. Ensure redundant/consumed POs are closed throughout the year.

REQUIREMENTS

  • Experience in a similar role (ideally 12+ months).
  • IT literate(MS Office) with advanced Excel skills, eg Pivot Tables,VLOOKUP, Charts, Formulas. Use of DocuSign an advantage.
  • Experience of HR systems,SAP/SuccessFactors an advantage.
  • Experience in administrative duties.
  • Minimum of 5 GCSEs including English and Maths, Grade 4/C or above
  • Flexible approach to working hours
  • Excellent communication skills - verbal & written
  • Excellent inter-personal skills
  • Proactive problem solving

WHY THIS IS A GREAT PLACE TO WORK

Boehringer Ingelheim has been recognised as a Top Employer in the UK. Being certified as a Top Employer confirms our dedication to a better world of work, delivered through excellent HR policies and people practices. To learn more visit:


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