Project Coordinator

1 week ago

Maidenhead Berkshire, United Kingdom Prospero Integrated Full time

Prospero Integrated have partnered with a Audio Visual Integrator, they are in need for a Project Coordinator who has experience within the Audio Visual industry.

The ideal candidate will be responsible for working with the Project Manager to ensure the participation of cross-functional stakeholders in furthering project goals. With organization and prioritization skills, this candidate will organize the necessary pieces to ensure project success.

To also provide high quality operational support to the customers and internal business functions. BTO owner of the internal PM process ensuring jobs are delivered within agreed timescales.

Accountabilities Include: Knowledge & Key Skills

PM Support Activities:

  • BTO owner - Managing and Co-ordinating team sessions and master project list.
  • Quality assurance of project collateral received and created for all projects across the team from start to finish.
  • Responsible for closing projects and ensuring the as-built drawings are in the configuration.
  • Creating and distribution of RAMS when required.
  • Attendance on all BTO’s team calls for awareness of current projects
  • Attend all PM team meetings to assist with project allocation and to allocate projects in the absence of the Operations Manager
  • Managing small projects, where there is no Project Manager, booking resource, coordinating the procurement plan, agreeing installation dates with the customer, agreeing attendances with the customer, and reviewing the final sign off
  • Assisting sales team on internal documentation
  • Preparing Subcontractor Scope of Works templates based upon information provided by the Project Manager and coordinating the purchase order with the ISE’s.
  • Coordinating Site Survey Projects. Arranging resource and booking dates with the customer. Obtaining documentation and forward the site surveys to the Sales Consultant
  • Supporting the Senior PC in day-to-day activities

Essential:

Strong customer service and support focus with a desire to deliver a high- quality service

Good interpersonal and communications skills

Self-motivated with the ability take ownership and responsibility Ability to multitask, work under pressure and to tight deadlines A desire to learn and improve skills and knowledge

Fast learner, energetic, enthusiastic

Positive ‘can-do’ attitude

Team player

Good numeracy and written skills

PC skills – Excel, Word, PowerPoint

  • Processing PM and Design Team Timesheets as allocated by the Operations Manager
  • FOH Phone answering
  • IMS and Quality Policy awareness and development
  • Supporting PM or Operations Manager in calls/adhoc administration requirements

Critical Success Factors:

  • Achieving High levels of customer satisfaction
  • Demonstrations of ownership of problems
  • Delivering projects within agreed timescales

Comply with departmental process and procedures

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