Research & Research Executive

Library & Research Executive
Reports to: Library & Research Manager
The Library and Research Executive role requires a strong team player who can work independently but also has the interpersonal skills to build relationships with people in different roles across the global firm.

Attending practice group meetings as required in order to publicise the activities of the Library and Research team and build relationships.
Building relationships with colleagues in other support departments within the firm.
Liaising with Library and Knowledge Services (LKS) team members in other offices as required to share best practice and deliver a top-quality service.
Participating in and leading LKS team projects as required.

Ordering books for physical library collections in London, Geneva and the BVI, including liaising with Knowledge Lawyers, fee-earners, and LKS team members in other offices about upcoming titles on a monthly basis.
Assisting the Library and Research Advisor with the management of certain subscriptions, maintaining catalogue records, dealing with all aspects of the renewal process, and processing the invoices.
Assisting with the budget management for physical and online books, including checking invoices against the monthly Budget Holders' Report.
Processing new book arrivals for London and overseas offices as necessary, including cataloguing and amending existing catalogue records, labelling the books, and emailing the teams with new book information.
Maintaining the London print library collection, which includes shelving, circulating, shifting, weeding and relocating library materials.
Managing the allocation, resetting or deletion of passwords and user accounts.
Responsible for sending out and analysing monthly usage statistics for various online resources.
Managing the leavers and joiners process including deleting leavers' database accounts, adding new joiners to relevant services, and updating the library catalogue.

Research and Training
Providing library induction sessions to new joiners and trainees within a specified division.
Responsible for the administrative aspects of preparing for the trainee seat rotations.
Assisting lawyers with their research enquiries as part of the three-person London library enquiries team.
Researching and summarising information for use by the Business Development and Senior Management teams.

It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.

A qualification in Library or Information Science is essential.
Proficiency with online resources including Westlaw, Practical Law, Lexis+, Lexis Newsdesk, PitchBook, Orbis, and other types of web-based services.
Basic familiarity with the admin functionality of library catalogues (experience with Soutron is a bonus).
Experience in competitive intelligence research, such as profiling companies or individuals for business development and strategic purposes.

Highly PC literate, including strong Word and Excel skills.
Able to meet deadlines, manage multiple projects and deliver under pressure.
Skilled at using own initiative to find solutions to questions or problems and committed to seeing projects through to completion.

Hybrid working policy with a minimum of 3 days per week worked in the office
~4 week probation period
~Flexible benefits package including pension, private medical, season ticket loan, subsidised gym memberships, lifestyle discount scheme, on site café.


A law firm focused on people, performance, and collaboration.

As the global private client firm, we are trusted advisors to families, founders, fiduciaries and businesses – and more than this, to governments, charities and financial institutions. We are united in our commitment to integrity, quality and collaboration. We have a culture of high performance and deliver excellent service consistently across the firm. Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, buying a home or protecting and defending their interests. And we are agile – focusing on strategy rather than rigid ideas and traditional hierarchy.

This certification is an encouraging milestone as we continue to champion diversity within our organization and in the wider legal sector.

It is the policy of Withers to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.