Operations Assistants

2 weeks ago

StainesuponThames Surrey, United Kingdom Aquent Full time

Admin Assistant Client Location: Staines - Hybrid
89 per day PAYE
Our client is seeking an experienced Admin Assistant who acts as the operational backbone for their Senior Leadership in Global People. Handle comprehensive travel arrangements for senior leaders (Directors+), including flights, hotels, cars, visas, etc.
Quickly identify and address any issues during executive travels, ensuring minimal disruption and effective solutions.
Manage in-office meetings by aligning agendas, coordinating rooms, assisting with catering, and fulfilling other logistical needs for senior leaders visiting the region.
Efficiently process expense reports and receipts, ensuring accurate and timely financial administration.
Serve as the primary contact for executives during their travels, offering support and assistance to ensure seamless experiences.

Prior experience in an administrative assistant role, preferably supporting senior-level executives.
Proficient in Microsoft Office applications (Word, Outlook, PowerPoint), Zoom, Concur, BOX, and adept with travel booking and expense management platforms.
Familiarity with international travel regulations and restrictions is highly desirable.

** Our Client is an American software company that offers businesses cloud computing solutions to manage digital workflows. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.

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