Office & Facilities Coordinator - 1 year contract

Please Note: If you are a current Spin Master employee with access to Workday, apply to this job via the Workday application. Are you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company? At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s why we want you Job Description Spin Master is a leading global children's entertainment company, creating exceptional play experiences through it’s three creative centres: Toys, Entertainment and Digital Games. With distribution in over 100 countries, Spin Master is best known for award-winning brands PAW Patrol®, Bakugan®, Kinetic Sand®, Air Hogs®, Hatchimals®, Rubik’s Cube® and GUND®, and is the global toy licensee for other popular properties. What will you work on? The Office Facilities Coordinator ensures the office runs smoothly, manages daily activities and is the first point of contact for all visitors. They are, above all, an organised and competent professional with great organisational and communication skills, comfortable dealing with people and able to carry out administrative duties with accuracy and speed. The goal is to ensure that office operations are efficient and add maximum value to the organisation. How will you create impact? Ensure the smooth, safe, and efficient running of the office, maintaining a clean, organized, and welcoming environment for staff and visitors Act as the first point of contact for guests and coordinate meeting room bookings, setups, and hospitality for internal and external meetings or executive visits In collaboration with the Regional Facilities Manager, Europe, oversee compliance with Health Safety, Fire, and First Aid requirements, including inductions, risk assessments, safety checks, and record keeping Liaise with the landlords and other external providers with regards to contractors, cleaning, maintenance, security, plant, and waste services to resolve any property management issues Monitor and manage office supplies, mail handling, and subscriptions (e.g., licenses and permits) Manage access control systems, staff security passes, and car park registrations Support organization of office and corporate events, ensuring spaces and common areas remain clean, orderly, and compliant with safety standards Raise purchase orders and process office-related payments as required Perform regular inspections of office facilities, promptly addressing issues and maintaining an efficient, positive workplace environment Undertake other administrative or facilities duties as directed by management How will you fit into the team? This position directly reports to the Regional Facilities Manager, Europe. What are your skills and experience? High school diploma or higher education Proven experience in an administrative role or similar position is preferred Good knowledge of MS Office Excellent communication and interpersonal skills Organised with the ability to prioritise and multi-task Reliable, with patience and professional attitude Pro-active with ability to work well without supervision Attention to detail Ability to work under pressure Working knowledge of office equipment Highly motivated; Excellent time management skills; Fast learner; Problem-solver Fluent in English written and spoken is a must What You Can Expect From Us Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun. Growth and Career Opportunities Flexible Work Hours Innovation, Collaboration and Fun Comprehensive Benefits Other fun Perks What’s it like to work here? Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isn’t for everyone, we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team. Everyone is welcome in our sandbox and we are committed to an accessible and inclusive hiring process that provides reasonable accommodation to all applicants. Spin Master strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodation to job applicants who may require provisions to participate in the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact our Talent Acquisition team, by email at JobsEU@spinmaster.com and we will work with you to meet your accessibility needs. We do appreciate all interest; however only those selected for interview will be contacted.