Facilities Administrator

4 weeks ago


Manchester, United Kingdom Macro Full time

Facilities Coordinator Ref: 29941 Manchester

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team.

As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires strong communication skills, as you will be working closely with various teams and vendors to address any facility-related issues.

Manage the internal helpdesk for the client account, from task initiation to completion.

Upload maintenance records/compliance certificates and amend asset information to the helpdesk database.

Ensure accurate data in the helpdesk software for all locations in scope.

Proactively monitor services and contracts, suggesting improvements to processes.

Challenge contractor costs when deviations occur from the norm.

Support monthly supplier reviews in collaboration with the wider team.

Field internal calls to assist with task management and updates for key clients, customers, and stakeholders.

Develop a thorough understanding of the contract's service delivery requirements.

Utilise company and client systems for data maintenance, updating, and extraction.

Support new building openings, coordinating suppliers to meet strict deadlines.

Experience with FM helpdesk software (e.g., Concept, Maximo, Service Channel).

Facilities Management experience within the engineering environment.

Advanced Excel or database experience is advantageous.



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