Directorate PA

3 weeks ago


Oxford Oxfordshire, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

We are looking for an individual who will provide an effective and efficient administrative and secretarial service to the Renal, Transplant and Urology directorate within an environment of continuously developing demands. This will require the use of excellent interpersonal and communication skills in dealing with patients, relatives, senior clinicians, work colleagues and external organisations.

The post holder will support the Clinical Director, Directorate Manager and Matrons in making full use of time, hospital systems and of IT. Managing multiple tasks to deadlines is an essential part of the role.

The post holder will be the key point of contact for the Renal, Transplant and Urology Directorate, reporting to the Directorate Manager (DM) and providing support to the DM, Matrons, Clinical Director and Clinical Leads to ensure the efficient and effective day-to-day running of the Clinical Directorate.

Main duties of the job

To provide skilled PA support to the Clinical Director, Directorate Manager and Matrons

To support the Directorate Manager, Matron and Clinical Director in the development and maintenance of Directorate projects, policies and processes and the implementation of the directorate's strategy strategy.

About us

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel

Job description

Job responsibilities

Provide PA administrative support to the Clinical Director, Directorate Manager and Matrons including co-ordinating performance reports, diary management, organising meetings with senior staff members as requested and ensuring relevant papers are available in advance of meetings

  • Collate and bring together performance reports for the directorate. These include performance against Key Performance Indicators, governance statistics and, theatre efficiency
  • Co-ordinate and attend monthly Directorate meetings in liaison with the relevant meeting Chair: Prepare and distribute agendas and notes of the meeting, minute meetings and proactively administer action logs to track actions and ensure their completion in timely manner.
  • Act as the main point of contact for all complaints for the Directorate. Ascertain which CSU/area the complaint is regarding and the key people which need to investigate and respond and send out accordingly. Ensure all key points have been addressed and draft a response
  • Minute taking of meetings and co-ordination and minute taking of individual staff performance reviews/ disciplinary meetings
  • Support Matrons and their deputies with investigations and related administrative duties

For a detailed description of the main duties of this role please refer to the job description.

Person Specification

Interview

Essential


  • will be done by paper

Desirable


  • will be done by paper

Qualifications

Essential


  • degree or equivalent experience

Desirable


  • Project management experience

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

Churchill Hospital

Churchill Drive

Oxford

OX3 7LE

Any attachments will be accessible after you click to apply.

321-SW1-6331531-B5 #J-18808-Ljbffr
  • PA to Director

    4 weeks ago


    Oxford, United Kingdom allen-associates Full time

    A fantastic opportunity has arisen to join our established client as the Director’s PA in a prestigious, faith-based, educational organisation. This is a sought after and pivotal role that will provide exemplary administrative support to the Director and Founder of the institution, acting as a main point of contact for their extensive international...

  • PA to Director

    3 weeks ago


    Oxford, United Kingdom allen-associates Full time

    A fantastic opportunity has arisen to join our established client as the Director’s PA in a prestigious, faith-based, educational organisation. This is a sought after and pivotal role that will provide exemplary administrative support to the Director and Founder of the institution, acting as a main point of contact for their extensive international...

  • Pa to Director

    3 weeks ago


    Oxford, United Kingdom Manpower Full time

    A leading Education Organisation is looking for an experience PA to assist the Director and supervise two administration support staff at premises based near Headington, Oxford with parking. They are looking for a senior PA with experience of board level supportto provide high quality administrative and secretarial support to the Director and his varied...

  • Directorate PA

    4 days ago


    Oxford, Oxfordshire, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    We are looking for an individual who will provide an effective and efficient administrative and secretarial service to the Renal, Transplant and Urology directorate within an environment of continuously developing demands. This will require the use of excellent interpersonal and communication skills in dealing with patients, relatives, senior clinicians,...


  • Oxford, United Kingdom Allen Associates Full time

    We're looking for a highly organised, personable, professional and detail focused PA to join this reputable academic employer who are located within the heart of Oxford City Centre. This is an excellent opportunity to join a fast-paced environment, whereno two days will be the same. **PA Duties** A pivotal and highly important role within the team, some of...

  • Directorate PA

    3 weeks ago


    Oxford, Oxfordshire, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    We are looking for an individual who will provide an effective and efficient administrative and secretarial service to the Renal, Transplant and Urology directorate within an environment of continuously developing demands. This will require the use of excellent interpersonal and communication skills in dealing with patients, relatives, senior clinicians,...

  • Directorate PA

    3 weeks ago


    Oxford, Oxfordshire, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    We are looking for an individual who will provide an effective and efficient administrative and secretarial service to the Renal, Transplant and Urology directorate within an environment of continuously developing demands. This will require the use of excellent interpersonal and communication skills in dealing with patients, relatives, senior clinicians,...

  • Account management

    4 weeks ago


    Ambrosden, Oxfordshire, United Kingdom Allen Associates Full time

    PA to Retail Directors Our client is seeking a fantastic candidate to support the Retail Directors and oversee the creation, maintenance and implementation of departmental tools, company systems and projects. Please be aware, this role is a Fixed-term Contract for 12 months. PA to Retail Directors Responsibilities Extensive management of the...

  • Pa to Directors

    2 weeks ago


    Oxford, United Kingdom Allen Associates Full time

    **PA - Oxford (OX1) - Salary Up to £33,300 - Ref: 22107** Reporting to the Bursars and working within a tight-knit and collaborative community, this newly created PA role will be a key member of the team, ensuring the lives of the Bursars are made easier and putting systems and processes in place for efficient administrative support. **PA...

  • PA to Retail Director

    4 weeks ago


    Ambrosden, Oxfordshire, United Kingdom Allen Associates Full time

    PA to Retail Directors Are you an experienced PA who is skilled at prioritisation, thinking ahead and taking initiative? Our client is seeking a fantastic candidate to support the Retail Directors and oversee the creation, maintenance and implementation of departmental tools, company systems and projects. Please be aware, this role is a Fixed-term...


  • Oxford, Oxfordshire, United Kingdom University of Oxford Full time €28,759 - €33,966

    University College (Univ), Oxford is seeking a highly organised and self-motivated Administrator / PA to work in our friendly, supportive, and successful Development and Communications Office. It is an exciting time to be a part of this progressive fundraising and alumni relations team and to play a key role during our 775 th Anniversary year in 2024. You...


  • Oxford, Oxfordshire, United Kingdom University of Oxford Full time €28,759 - €33,966

    University College (Univ), Oxford is seeking a highly organised and self-motivated Administrator / PA to work in our friendly, supportive, and successful Development and Communications Office. It is an exciting time to be a part of this progressive fundraising and alumni relations team and to play a key role during our 775 th Anniversary year in 2024. You...

  • NHS Senior PA

    3 weeks ago


    Oxford, Oxfordshire, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    We are looking for an individual who will provide an effective and efficient administrative and secretarial service to the Renal, Transplant and Urology directorate within an environment of continuously developing demands. This will require the use of excellent interpersonal and communication skills in dealing with patients, relatives, senior clinicians,...

  • NHS Senior PA

    3 weeks ago


    Oxford, Oxfordshire, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    We are looking for an individual who will provide an effective and efficient administrative and secretarial service to the Renal, Transplant and Urology directorate within an environment of continuously developing demands. This will require the use of excellent interpersonal and communication skills in dealing with patients, relatives, senior clinicians,...


  • Oxford, United Kingdom University of Oxford Full time

    We are looking to appoint a PA to the ECI Director and Associate Director. You will provide administrative support and deal with a wide range of matters, sometimes of a highly confidential nature, on their behalf. The postholder will have a responsible role and will provide excellent administrative, communication and organisational skills to ensure that the...

  • Directorate PA

    4 weeks ago


    Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    Job summary We are looking for an individual who will provide an effective and efficient administrative and secretarial service to the Renal, Transplant and Urology directorate within an environment of continuously developing demands. This will require the use of excellent interpersonal and communication skills in dealing with patients, relatives,...

  • Directorate PA

    3 weeks ago


    Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    We are looking for an individual who will provide an effective and efficient administrative and secretarial service to the Renal, Transplant and Urology directorate within an environment of continuously developing demands. This will require the use of excellent interpersonal and communication skills in dealing with patients, relatives, senior clinicians,...

  • Directorate PA

    1 month ago


    Oxford, United Kingdom Oxford University Hospitals Full time

    Job overview We are looking for an individual who will provide an effective and efficient administrative and secretarial service to the Renal, Transplant and Urology directorate within an environment of continuously developing demands. This will require the use of excellent interpersonal and communication skills in dealing with patients, relatives,...


  • Oxford, Oxfordshire, United Kingdom University of Oxford Full time €28,759 - €33,966

    University College (Univ), Oxford is seeking a highly organised and self-motivated Administrator / PA to work in our friendly, supportive, and successful Development and Communications Office. It is an exciting time to be a part of this progressive fundraising and alumni relations team and to play a key role during our 775 th Anniversary year in 2024. You...


  • Oxford, Oxfordshire, United Kingdom University of Oxford Full time €28,759 - €33,966

    University College (Univ), Oxford is seeking a highly organised and self-motivated Administrator / PA to work in our friendly, supportive, and successful Development and Communications Office. It is an exciting time to be a part of this progressive fundraising and alumni relations team and to play a key role during our 775 th Anniversary year in 2024. You...