Personal Assistant

2 weeks ago


Oxfordshire, United Kingdom Exec Recruitment Solutions Full time

Position: Personal Assistant 12 month Maternity Contract

Location: Headington, Oxford (no parking)

Salary: £29-34k

Work pattern: Monday – Friday (36.5hrs per week)

Hybrid: 2 days in the office

Fixed term for 12 months

We are thrilled to be working with a fabulous team within a globally recognised organisation who are looking for a forward thinking, highly organised and enthusiastic Personal Assistant to support one senior Director in a 12 month maternity contract.

What will the role involve?

  • Complex diary management for a busy senior Director
  • Coordinating a substantial amount of travel both nationally and internationally, including associated visas, travel packs and accommodation, often at short notice
  • Meeting preparation including putting together PowerPoint presentations, compiling papers, agendas, minute taking, and logistics.
  • Assisting visitors from their arrival to departure including arranging meetings, booking travel, organising catering as required
  • Liaising with internal and external stakeholders over the phone, email and post
  • Managing expenses
  • Assisting the grants team with funding applications
  • Arranging student interviews
  • Updating news and other information on the team website

What’s in it for you?

In addition to a salary of £29-34k, you will also receive:

  • 38 days holiday
  • Flexible, hybrid working – 2 days in the office
  • Support for career development and further learning
  • Travel discounts
  • Shopping discounts
  • Discounted sports memberships
  • Generous pension scheme
  • One of the most generous family leave schemes in Higher Education

And more…

Who are we looking for?

This is a brilliant opportunity for an experienced PA or Senior Administrators to support inspiring individuals whose work has a tremendous positive impact on people across the world. You must have demonstrable experience as an EA/PA or Senior Administrator, be a strong communicator at all levels, have excellent attention to detail, have sound judgement and the ability to problem solve effectively in a fast-paced, dynamic environment. You must be available to see the contract through for 12 months and depending on timings, the employer may be able to consider those individuals with a 1 month notice to serve.

Next steps:

If this opportunity inspires you and you’d like to know more, please apply now or contact Catherine on catherine@execrecruitmentsolutions.com for more information. We can’t wait to hear from you

Date: April 2024


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