Document Controller

4 weeks ago

City of London Greater London, United Kingdom ion Ventures Full time

ion Ventures is an international developer, investor and partner for the growth of renewable generation, clean electrification schemes and optimised, flexible power infrastructure.

ion Ventures has a core focus on clean energy and flexibility technology and its integration into energy systems. As power networks and energy markets globally evolve to accommodate changing supply and demand profiles, decarbonisation, the increase of intermittent generation and the emergence of EVs, it is imperative to harness technologies delivering flexibility as a means of meeting these challenges, supporting electrification and underpinning energy security.

Supporting our grid scale business, the role will involve a focus on battery energy solutions, grid scale, as well as some potential for solar and other activities, such as, EV infrastructure.

The person will work as part of a small dynamic team to help with the origination and delivery of projects in the energy sector, creating a robust document management system.

Responsibilities

  • Compilation and processing of project and portfolio information to support the project managers in the delivery of their projects (reports/trackers/answering queries, etc.)
  • Oversight and management of team actions and portfolio progress trackers, including file management and data rooms – ensuring datasets are complete and filing standards are upheld
  • Supporting project managers in collection, review and storage of project documents – design documents, as-builts etc., and tracking any documentation supplied as part of any contracts and/or agreements
  • Liaison with consultants and suppliers to assist with the conduct of work (chasing and reviewing contracts, invoices, etc.)
  • Analyse data and compile reports for management and board review
  • Support the office manager with the administrative tasks of the development team (eg. travel, other bookings, etc.)
  • Build and continually review processes associated with the role
  • Attend external meetings, company or industry events as required
  • Generally, support the development and delivery teams to ensure that the team’s, and the company’s, goals and objectives are met

Qualifications

The ideal candidate will have:

  • Experience and knowledge of working for an ISO9001 certified business
  • Understanding of industry best practices with regards to document control
  • Experience in administrative roles, preferably with some experience of governance in respective areas.
  • Highly organised and able to manage multiple actions simultaneously
  • Proficiency in business/task/ file management software
  • Positive attitude to getting involved in work and proactive in taking on tasks to support the team
  • Familiar with contracting and invoicing processes
  • Knowledge of renewables/UK energy system an advantage

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