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Executive Assistant

3 months ago

Plymouth Devon, United Kingdom Firntec Full time

Firntec Ltd is a building safety consultancy providing a variety of building compliance service currently specialising in fire safety working and operating nationally in a variety of sectors providing a variety of technical consultancy and surveying services.

As we continue to grow, we are seeking a dedicated and highly organised Executive Assistant to directly support our Managing Director with daily administrative and secretarial duties.

Please note that this is a full-time office-based role.

Role Responsibilities:

· Manage diaries/calendars and organising meetings and appointments (Virtually and in person).

· Booking and arranging travel, transport and accommodation.

· Reminding the Director of upcoming meetings and deadlines.

· Preparation of company documents.

· Email/Inbox, call and WhatsApp monitoring for MD; ensuring relevant messages/information are relayed, and follow up where appropriate. Managing and responding to emails on the MD’s behalf.

· Prepare meeting agendas and minute taking.

· Collate information, prepare reports, presentations, and correspondence as requested.

· Following up reports internally daily from the relevant departments

· Managing databases and CRM Systems – NetSuite, HubSpot, Salesforce.

· Liaising with department leads and clients as required.

· Running errands – this may include shopping, buying gifts, postage, lunch etc.

· Reminding the Director of personal commitments when necessary.

· Flexibility to be available for ad-hoc tasks or calls.

Personal Specification:

· Proven work experience of 2 Years + within PA/EA role.

· Discretion and trustworthiness.

· Flexibility and adaptability.

· Good verbal and written communication skills.

· Strong organisational skills and the ability to multi-task.

· The ability to be proactive and take the initiative.

· Computer literate: good knowledge of all MS office packages, especially Excel and knowledge of standard software packages and the ability to learn company-specific systems.

· Full driving licence is essential.

Ventro Ltd values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Note: Ventro prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible. We do not accept speculative CVs and no fee will be applicable if sent.