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HR and office Manager

2 months ago

High Wycombe Buckinghamshire, United Kingdom Pardgroup Full time

Pardgroup () is a global retail services agency, with offices in the UK, US, Dubai & Asia. We are looking for an experienced HR & office manager to join our UK team . The successful candidate will have a proven track record of supporting the smooth and efficient running of a a busy office environment, as well as taking a lead role in HR.

You will be working with an industry leading agency that has an established foothold in luxury retail, with a large portfolio of high-end clients and a reputation for supplying bespoke window, pop up, shop fit outs and event projects.

The Office and HR Manager will oversee the administrative functions of Pardgroup UK. This role ensures the efficient operation of the office and the effective management of HR services, policies, and programmes, as well as supporting the senior management team as needed.

Key Responsibilities:

Office Management:

- Oversee day-to-day office operations, including facility management, office supplies, insurance & Utility renewals, and equipment maintenance.

- Coordinate with IT support to ensure smooth functioning of office systems and equipment.

- Manage office budgets and negotiate with vendors for cost-effective procurement.

- Organise and coordinate office events, meetings, and appointments.

- Implement and maintain office policies and procedures to improve efficiency.

Human Resources Management:

- Develop and implement HR strategies and initiatives aligned with the overall business strategy.

- Manage the recruitment and selection process, including job adverts, postings, screening, arranging interviews

- Oversee employee onboarding, orientation, and training programmes.

- Work with our retained external HR expert advisors to ensure compliance with HR laws, regulations and best practice.

- Maintain accurate and up-to-date employee records and HR databases.

- Develop and implement performance management systems, including performance appraisals and development plans.

- Book training as needed and maintain training records.

- Promote a positive and inclusive workplace culture.

Administrative Duties:

- Provide finance support as needed including debtor and creditor management, raising invoices, etc.

- Maintain confidential records and handle sensitive information appropriately.

- Support the Head of Production and Operations with Health and Safety matters.

- Prepare and manage correspondence, reports, and documents.

- Assist in the preparation of presentations and other communication materials.

- Provide administrative support to the senior management team as needed.

Qualifications:

Education and Experience:

- Proven experience as an Office Manager, HR Manager, or similar role.

- Relevant qualification in Human Resources, Business Administration, or a related field.

- Knowledge of HR practices, legislation and document preparation.

- Understanding of finance and accounting, with good numeracy skills and proficient attention to detail.

Skills and Competencies:

- Exceptional organisation and time-management skills with attention to detail and a methodological approach, essential for supporting a busy, multi-site office environment.

- Strong interpersonal and communication skills.

- Ability to handle confidential information with discretion.

- Proficiency in MS Office Suite (Word, Excel, PowerPoint)

- Strong problem-solving abilities and attention to detail.

- Ability to work independently and as part of a team.

- A positive outlook and attitude.

- The ability to multitask and prioritise workload.