Program Coordinator

3 weeks ago


City of London Greater London, United Kingdom Russell Tobin Full time

Title: Program Coordinator III – Events & Onboarding Duration: 12-Month Contract Location: London, UK (Kings Cross – Hybrid) About the Role: We’re looking for an experienced Events & Onboarding Program Coordinator to support large-scale New Hire Orientation programs for a fast-paced global tech organisation. This role is perfect for someone who thrives in operations, enjoys running high-energy events, and loves delivering exceptional experiences to new joiners. You’ll work closely with global teams across London, Menlo Park, and Singapore to ensure new employees have a smooth, memorable onboarding experience. From coordinating speakers to managing room setup and delivering live event support—you’ll be the person who makes the magic happen. What You’ll Do: Support and execute in-person New Hire Orientation sessions (50–100 attendees) Coordinate event logistics, schedules, room setup, and cross-functional partners Manage invites, communications, and speaker coordination Monitor new hire inboxes and provide timely support Oversee swag/inventory and assist with physical event setup Maintain reporting, audits, and program tracking Partner closely with London-based Event Manager and global onboarding teams What We’re Looking For: 5–7 years of experience in program coordination or corporate events 3+ years in event planning (conferences, corporate events, orientation) Excellent communication & customer service skills Strong Google Suite reporting skills Comfortable with public speaking and fast-paced environments Nice to Have: Salesforce or LMS experience Onboarding or employee experience background Work Setup: London (Kings Cross) Hybrid: 3 days onsite Flexible early hours during NHO weeks (07:00 start on Monday, 07:30 on Tuesday) If you love creating smooth, high-impact experiences and want to be part of a dynamic global team, we’d love to hear from you.


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