Facilities and Admin Manager

1 week ago


Watford Hertfordshire, United Kingdom Allegis Global Solutions Full time

Allegis Global Solutions is recruiting for a contract position and the assignment will be at Warner Bros. Facilities Administrator
ASAP Start
End date: 3 months from start date – chance of temp to perm
53 PAYE – £151.Monday – Friday - onsite
Rota is 7-4, 8-5, 10-7

The Facilities Administrators role is a split role between three members of staff covering the Facilities offices Monday – Friday 7am to 7pm on a rotating shift pattern.

Each Administrator will be responsible for receiving requests from tenants and colleagues, collating planned preventative maintenance works (PPM’s) and monitoring all Facilities systems and processes. The information is then recorded on the Facilities Management software and works are then issued to the in-house Warner Bros. Facilities technicians as well as third part contractors responsible for maintaining the site. The Administrators along with all other supporting members of the Facilities team are responsible for ensuring building/grounds compliance in-line with current UK legislation, follow the WBSL values, maintaining and ensuring all tenants and Staff based at WBSL receive a first-rate experience whilst working at the Studios.

The Facilities Administrator also have a key role in co-ordinating a range of administrative functions.

Reporting to the Facility coordinator all building matters daily.
Responding to all help desk requests over email, telephone and radio, all media platforms available.
Allocating daily jobs to the maintenance team and third-party contractors.
Weekend work allocation for the in-house maintenance technicians and third part contractors.
Arranging out of hours electrical cover for productions
Fuel management
Contractor bookings to ensure building compliance
Contractor booking in the WBSL security access system
Contractor inductions and NDA agreement checks
Contractor Health and Safety document checks.
Booking building access with tenants if required.
electrical isolations
# Building Management System (BMS) daily changes and checks to the heating and ventilation systems for the Tour and Productions.
Inputting manual meter readings on a weekly basis into the BMS.
Building Management System (BMS) reporting of site wide meters to enable weekly billing.
Facilities vehicle fleet maintenance and compliance
Building fire alarm monitoring / isolations / reenabling's (daily)
Management of fire alarm system during activations
Waste reports and delivery slips
Staff overtime tracking for HR
General admin and office duties
Carry out general administration and office tasks thus upkeep all relevant documents ready and available.
The Facilities Administrator should have an understanding of the methods of operation within a maintenance environment (on-the job training given)

Ability to work pro-actively in a fast-passed office environment.
Preferable but not essential skill set, Experience of working with technical or building maintenance software applications or similar.
Able to interact with all levels of employees, colleagues, and contractors
Must hold a full UK driving license.

Excellent computer skills, specifically intermediate level of Microsoft Windows operating system, and Microsoft Word, Excel and Outlook.
GCSE grade 4 or C in Math and English



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