Facilities Administrator

4 weeks ago


Watford, United Kingdom Allegis Global Solutions Full time

Allegis Global Solutions is recruiting for a contract position and the assignment will be at Warner Bros. Discovery


Warner Bros. Discovery

Facilities Administrator

ASAP Start

End date: 3 months from start date – chance of temp to perm

Rate: £117.53 PAYE – £151.06 umbrella


Monday – Friday - onsite

Rota is 7-4, 8-5, 10-7


Warner Bros. Studios Leavesden, Warner Drive, Leavesden WD25 7LP


Primary Purpose of the Role :

The Facilities Administrators role is a split role between three members of staff covering the Facilities offices Monday – Friday 7am to 7pm on a rotating shift pattern.


Each Administrator will be responsible for receiving requests from tenants and colleagues, collating planned preventative maintenance works (PPM’s) and monitoring all Facilities systems and processes. The information is then recorded on the Facilities Management software and works are then issued to the in-house Warner Bros. Facilities technicians as well as third part contractors responsible for maintaining the site. The Edd and flow of the day is varied in nature with constant activity such as: Clients requesting permits, request for information, organizing and instructing work with quick turn arounds, being the central point for queries and resolutions.


The Administrators along with all other supporting members of the Facilities team are responsible for ensuring building/grounds compliance in-line with current UK legislation, follow the WBSL values, maintaining and ensuring all tenants and Staff based at WBSL receive a first-rate experience whilst working at the Studios.


The Facilities Administrator also have a key role in co-ordinating a range of administrative functions.


Essential Job Functions

Always conduct oneself to a high professional standard in all customers facing environments, must be customer-centric

Reporting to the Facility coordinator all building matters daily.

Responding to all help desk requests over email, telephone and radio, all media platforms available.

Inputting all jobs onto the CAFM system, including updates and closeouts once completed.

Allocating daily jobs to the maintenance team and third-party contractors.

Weekend work allocation for the in-house maintenance technicians and third part contractors.

Arranging out of hours electrical cover for productions

Fuel management

Contractor bookings to ensure building compliance

Contractor booking in the WBSL security access system

Contractor inductions and NDA agreement checks

Contractor Health and Safety document checks.

Booking building access with tenants if required.

Arranging emergency callouts.

Permit issuing/Coordinating of below permits (not an exclusive list).

  1. Hot works
  2. Roof works
  3. Ground-breaking
  4. COLO room access
  5. electrical isolations
  6. Stage isolation

Building Management System (BMS) daily changes and checks to the heating and ventilation systems for the Tour and Productions.

Low level BMS integration/investigation to resolve issues

Inputting manual meter readings on a weekly basis into the BMS.

Building Management System (BMS) reporting of site wide meters to enable weekly billing.

Stock deliveries.

Facilities vehicle fleet maintenance and compliance

Building fire alarm monitoring / isolations / reenabling's (daily)

Management of fire alarm system during activations

Recharge documents for the Sales and Bookings team

Stage and workshop checkout forms

Inhouse PPM report inputting

PPE ordering

Reviewing on various platforms daily Duty Manager and security reports for outstanding works..

Insurance RED TAG requests every week to enable weekly sprinkler tests

Waste reports and delivery slips

Staff overtime tracking for HR

General admin and office duties

Always conduct oneself to a high professional standard in all customers facing environments, must be customer-centric and follow WBSL values.

Carry out general administration and office tasks thus upkeep all relevant documents ready and available.

The above is not exclusive to all tasks as this is a fast-paced changing environment.



Skills Required

  • The Facilities Administrator should have an understanding of the methods of operation within a maintenance environment (on-the job training given)

Able to work unsupervised and keep to deadlines.

Understand the requirement for a quick turnaround without compromising standards.

Good communication and interpersonal skills, comfortable working in cross-functional teams.

  • Strong organisational skills.
  • Ability to work pro-actively in a fast-passed office environment.
  • Customer service experience.
  • Preferable but not essential skill set, Experience of working with technical or building maintenance software applications or similar.
  • Experience of filing both hard and soft copy records and information in an effective manner for fast and efficient retrieval.

Good communication skills.

Ability to give clear and concise instructions, via all media platforms

Good research skills and the ability to draw information from various sources.

Responsible and reliable

A positive and patient attitude.

Self-motivated, enthusiastic, and capable of working on own initiative.

Ability to multitask and prioritize

Able to interact with all levels of employees, colleagues, and contractors

Ability to work under pressure and meet deadlines

Must hold a full UK driving license.


Education/Qualifications

Excellent computer skills, specifically intermediate level of Microsoft Windows operating system, and Microsoft Word, Excel and Outlook.

GCSE grade 4 or C in Math and English


Please apply with a copy of your updated CV to be considered.



  • Watford, United Kingdom Warner Bros. Discovery Full time

    Welcome to Warner Bros. Discovery… the stuff dreams are made of.Who We Are…When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to...

  • Administrator

    3 weeks ago


    Watford, United Kingdom Resourcing Group Full time

    Job Advert: Administrator Location: Astral House, Imperial Way, Watford, Hertfordshire, WD24 4WW Start Date: ASAP Duration: 6 months Rate of Pay: £12.30 per hour (equivalent to £24k per year) Hours: 40 hours per week (08:00 AM - 05:00 PM) We are seeking a skilled Administrator to join our team at Astral House. Key Responsibilities: Perform strong...


  • Watford, United Kingdom Calibre Search Full time

    Operations Manager / Director - FM North West Negotiable salary, 65k+ (DOE) + Car Allowance + Bonus Job Title: Facilities Management Operations Manager / Director Location: North West based but working nationally Salary: negotiable dependent on experience (65k+) + car allowance + bonus scheme Type: Full-time, Permanent About the company: A leading...

  • Sales Executive

    4 weeks ago


    Watford, United Kingdom C and N Recruitment Full time

    Sales ExecutiveC&N Recruitment are pleased to be recruiting for a Sales Executive for a 5* Hotel based on the outskirts of Watford. Our client is a spectacular venue and resort where they offer fine dining, a range of outdoor activities, and an award-winning spa and health club.The Role:Working in a small sales team, you will be required to ensure success in...

  • Scheduler, Watford

    4 weeks ago


    Watford, United Kingdom TN United Kingdom Full time

    Social network you want to login/join with:I'm currently recruiting for a housing organisation for a Facilities Administrator on an ongoing temporary basis based within Watford.Contract: Ongoing Temporary - Potential to be permanentPay: Hourly Rate based on £30,000 - £16 - £19 Per Hour (Paid weekly VIA Umbrella)Location: WatfordWorking Model: In the...


  • Watford, United Kingdom purovets Full time

    Registered Veterinary Nurse - Watford• Exciting opportunity for an RVN to join a fantastic practice, with over 40 years of experience!• Modern and spacious facilities with advanced technology like digital x-rays and ultrasound machines, allowing RVNs to deliver high-quality care• Benefit from a diverse role, with a A mix of clinical responsibilities...

  • Geography Teacher

    4 weeks ago


    Watford, United Kingdom Academics Ltd Full time

    Start - January 2025Role - Geography Teacher, permanent, Full time,Location - Watford, HertfordshirePay - M1-UPS Pay ScaleOfsted - Good SchoolParking - On siteI am working with a thriving secondary school in Watford, Hertfordshire providing high-quality education to students aged 11-18.They are looking for an enthusiastic Geography Teacher to start from...


  • Watford, United Kingdom TRS Consulting Full time

    IT Field Service Engineer, Medical PACS SystemsLocation: Home-based role covering the South East and the surrounding area, generally involving site visits on Tuesday, Wednesday and Thursday and home working on Monday and FridaySalary: £35,000 to £45,000Benefits: Company Car or Car Allowance, 10% Bonus, £6,000 Standby Allowance, Overtime, Excellent...


  • Watford, United Kingdom Edge Grove Full time

    We seek to employ a child-centred, creative and energetic individual who will work collaboratively and proactively to celebrate and promote the excellence of Edge Grove’s Mission and core Values and its pupils’ remarkable progress and outcomes.The successful candidate will have a strong sense of fun, extensive experience of working in independent schools...


  • Watford, United Kingdom The Francis Crick Institute Full time

    SENIOR LABORATORY RESEARCH SCIENTST MANIFEST Research Platform / Flow Cytometry Facility Reports to: Andy Riddell, Flow Cytometry Facility Lead and MANIFEST Consortium Lead, Prof. Samra Turajlic Contract term: This is a full-time, fixed term (3 years) position on Crick terms and conditions of employment. The role will be placed in the Flow Cytometry...

  • Accounts Payable

    3 weeks ago


    Watford, United Kingdom KPMG UK Full time

    Accounts Payable & Expenses Associate (12 month FTC)Base Location: WatfordThe KPMG Business Services function is a cornerstone of our UK business. Operating from 20 UK locations and sitting with KPMG Central Services we do work that matters.Within Central Services we are part of a community of experts across a wide range of critical activities who help grow,...

  • Accounts Payable

    3 weeks ago


    Watford, United Kingdom KPMG UK Full time

    Accounts Payable & Expenses Associate (12 month FTC)Base Location: WatfordThe KPMG Business Services function is a cornerstone of our UK business. Operating from 20 UK locations and sitting with KPMG Central Services we do work that matters.Within Central Services we are part of a community of experts across a wide range of critical activities who help grow,...

  • Accounts Payable

    3 weeks ago


    Watford, United Kingdom KPMG UK Full time

    Accounts Payable & Expenses Associate (12 month FTC)Base Location: WatfordThe KPMG Business Services function is a cornerstone of our UK business. Operating from 20 UK locations and sitting with KPMG Central Services we do work that matters.Within Central Services we are part of a community of experts across a wide range of critical activities who help grow,...


  • Watford, United Kingdom KPMG UK Full time

    People Centre Senior Advisor (12 month FTC)Base Location: Birmingham or Watford (2 days per week in the office)The KPMG Business Services function is a cornerstone of our UK business. Operating from 20 UK locations and sitting with KPMG Central Services we do work that matters.Within Central Services we are part of a community of experts across a wide range...


  • Watford, United Kingdom KPMG UK Full time

    People Centre Senior Advisor (12 month FTC)Base Location: Birmingham or Watford (2 days per week in the office)The KPMG Business Services function is a cornerstone of our UK business. Operating from 20 UK locations and sitting with KPMG Central Services we do work that matters.Within Central Services we are part of a community of experts across a wide range...


  • Watford, United Kingdom KPMG UK Full time

    People Centre Senior Advisor (12 month FTC)Base Location: Birmingham or Watford (2 days per week in the office)The KPMG Business Services function is a cornerstone of our UK business. Operating from 20 UK locations and sitting with KPMG Central Services we do work that matters.Within Central Services we are part of a community of experts across a wide range...


  • Watford, Hertfordshire, United Kingdom KPMG UK Full time

    People Centre Senior Advisor (12 month FTC) Birmingham or Watford (2 days per week in the office) The KPMG Business Services function is a cornerstone of our UK business. Operating from 20 UK locations and sitting with KPMG Central Services we do work that matters. Within Central Services we are part of a community of experts across a wide range of...


  • Watford, Hertfordshire, United Kingdom KPMG UK Full time

    Accounts Payable & Expenses Associate (12 month FTC) The KPMG Business Services function is a cornerstone of our UK business. Operating from 20 UK locations and sitting with KPMG Central Services we do work that matters. Within Central Services we are part of a community of experts across a wide range of critical activities who help grow, run, and protect...


  • Watford, Hertfordshire, United Kingdom KPMG UK Full time

    People Centre Senior Advisor (12 month FTC) Base Location: Birmingham or Watford (2 days per week in the office) The KPMG Business Services function is a cornerstone of our UK business. Operating from 20 UK locations and sitting with KPMG Central Services we do work that matters. Within Central Services we are part of a community of experts across a wide...

  • Accounts Payable

    3 weeks ago


    Watford, Hertfordshire, United Kingdom KPMG UK Full time

    Accounts Payable & Expenses Associate (12 month FTC) Base Location: Watford The KPMG Business Services function is a cornerstone of our UK business. Operating from 20 UK locations and sitting with KPMG Central Services we do work that matters. Within Central Services we are part of a community of experts across a wide range of critical activities who help...