Accounts Payable Officer

1 month ago

London, United Kingdom Europe Arab Bank Full time

Job Purpose: • To ensure the timely and accurate processing of invoices, payments and employee expenses.
• To identify any breaks in the daily process, making any change recommendations
• To monitor actual costs against target and highlight and variances in a timely manner.
Principle Accountabilities and Duties:
• Regularly update departmental procedures
• Provide assistance to internal and external stakeholders including cost and or supplier queries
• Prepare monthly KPI report for distribution to EXCO
• Manage the Accounts Payable systems V1, Ebis and Open Accounts and provide assistance and training to users
• Download statements and complete the monthly Barclaycard expense process
• Reconcile AP Suspense Accounts alongside the reconciliations team
• Reconcile and report on AP suspense accounts with the GLO (General Ledger Ownership monthly reconciliation)
• Monitor Head Office recharges
• Arrange monthly accrual and prepayment schedules
• Process journals
• Ensure AP inboxes are being monitored and actioned on a timely basis
• Check and clear the Nostro accounts
• Process travel advance expenses
• Supplier statement reconciliations
• Accurately execute all controls within own area to minimise risk of policy, procedure, and/or regulatory breaches
• Identify new risks/control gaps within own area and escalate accordingly to your Line Manager and/or Head of Department
• Assist with the annual cost Budget
• Management of Cost trend Analysis and highlighting items with a material impact to management

Risk & Regulatory Duties
• Maintain knowledge of all applicable regulatory requirements including the Bank’s Risk and Compliance policies and
procedures and adhere to these to avoid exposing the Bank to undue risk.
• Report policy, procedure and/or regulatory breaches or suspicions to the Risk and/or Compliance departments in line with the Bank’s policies.
• Accurately execute all controls within own area to minimise risk of policy, procedure, and/or regulatory breaches.
• Identify new risks/control gaps within own area and escalate accordingly to your Line Manager and/or Head of Department.

Training & Competence
• Complete all annual mandatory regulatory training as per the Bank's training plans and deadlines.
• Proactively seek to complete recommended technical and behavioural competencies training required for your role.

Conduct
• Act in accordance with the FCA/PRA Code of Conduct.
Business Continuity
• Fulfil all prescribed business continuity requirements as set out in the organisational or departmental specific plans or
as instructed by the line manager/Head of Department.

Qualifications, Knowledge, Skills, Experience Required:
• 5 years’ experience in a similar role gained in Banking and Financial Services
• Ideally some experience of using OpenAccounts software but not essential
• Knowledge of Accounts Payable processes and experience in dealing within a busy environment
• Ability to write routine reports and correspondence
• Ability to work independently with minimal supervision and as part of a team
• Excellent organisation skills and high attention to detail

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