Accounts Payable Officer

4 weeks ago

London Area, United Kingdom Europe Arab Bank Full time

Job Purpose:

• To ensure the timely and accurate processing of invoices, payments and employee expenses.

• To identify any breaks in the daily process, making any change recommendations

• To monitor actual costs against target and highlight and variances in a timely manner.

Principle Accountabilities and Duties:

• Regularly update departmental procedures

• Provide assistance to internal and external stakeholders including cost and or supplier queries

• Prepare monthly KPI report for distribution to EXCO

• Manage the Accounts Payable systems V1, Ebis and Open Accounts and provide assistance and training to users

• Download statements and complete the monthly Barclaycard expense process

• Reconcile AP Suspense Accounts alongside the reconciliations team

• Reconcile and report on AP suspense accounts with the GLO (General Ledger Ownership monthly reconciliation)

• Monitor Head Office recharges

• Arrange monthly accrual and prepayment schedules

• Process journals

• Ensure AP inboxes are being monitored and actioned on a timely basis

• Check and clear the Nostro accounts

• Process travel advance expenses

• Supplier statement reconciliations

• Accurately execute all controls within own area to minimise risk of policy, procedure, and/or regulatory breaches

• Identify new risks/control gaps within own area and escalate accordingly to your Line Manager and/or Head of Department

• Assist with the annual cost Budget

• Management of Cost trend Analysis and highlighting items with a material impact to management


Risk & Regulatory Duties

• Maintain knowledge of all applicable regulatory requirements including the Bank’s Risk and Compliance policies and

procedures and adhere to these to avoid exposing the Bank to undue risk.

• Report policy, procedure and/or regulatory breaches or suspicions to the Risk and/or Compliance departments in line with the Bank’s policies.

• Accurately execute all controls within own area to minimise risk of policy, procedure, and/or regulatory breaches.

• Identify new risks/control gaps within own area and escalate accordingly to your Line Manager and/or Head of Department.


Training & Competence

• Complete all annual mandatory regulatory training as per the Bank's training plans and deadlines.

• Proactively seek to complete recommended technical and behavioural competencies training required for your role.


Conduct

• Act in accordance with the FCA/PRA Code of Conduct.

Business Continuity

• Fulfil all prescribed business continuity requirements as set out in the organisational or departmental specific plans or

as instructed by the line manager/Head of Department.


Qualifications, Knowledge, Skills, Experience Required:

• 5 years’ experience in a similar role gained in Banking and Financial Services

• Ideally some experience of using OpenAccounts software but not essential

• Knowledge of Accounts Payable processes and experience in dealing within a busy environment

• Ability to write routine reports and correspondence

• Ability to work independently with minimal supervision and as part of a team

• Excellent organisation skills and high attention to detail

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