Executive Assistant

3 weeks ago

London Area, United Kingdom Red Personnel Full time

Job Title: Executive Assistant to the Chief Executive

Location: Central London

Reports to: Chief Executive

Permanent: Full time / hybrid position

Salary : £44,000k per annum

Sector: Membership/Educational

Interviews : ASAP with a view to a start as soon as possible.


Wanted an Executive Assistant to support the Chief Executive of a prestigious Membership Institution headquartered in Central London. Renowned for setting exemplary standards of education and professional conduct for its members, this institution stands as the pinnacle of professional qualification desired by employers. Their mission extends beyond mere accreditation; they are dedicated to nurturing their members throughout their careers, providing a diverse array of learning opportunities and platforms for the exchange of ideas and skills.


Overview

In this pivotal role, you will be entrusted with providing comprehensive and efficient executive support to the Chief Executive while facilitating seamless business operations. NB. Experience supporting Chief Executive is essential for this role


Responsibilities

Executive Assistance: Furnish the Chief Executive with adept administrative support, encompassing the preparation of briefings, presentations, reports, and correspondence. This entails the judicious procurement of information and the initiation of general correspondence on behalf of the Chief Executive.


Diary and Inbox Management: Proactively manage the Chief Executive's diary and inbox, exercising discernment to prioritise and highlight crucial requests or communications, and adjusting schedules to accommodate key priorities, relationships, and preparation requirements.


Filing and Organisation: Oversee an efficient filing and bring-forwards system, ensuring its upkeep and enhancement in line with the institution's digital imperatives.


Deadline Awareness: Keep the Chief Executive informed of impending deadlines for internal and external commitments, including reports, presentations, conferences, and projects.


Travel and Event Coordination: Arrange travel, accommodation, and appointments, such as meal reservations, coordinating with other schedules as necessary and compiling comprehensive itineraries. Additionally, organise events like pre-event dinners or consultancies in collaboration with esteemed stakeholders.


Research and Project Management: Undertake or oversee specific research and projects on behalf of the Chief Executive, potentially involving the preparation of presentations or reports.


Budget Oversight: Engage in budget planning, monitoring, and management for the Chief Executive and Senior Management Team, - identifying variances and preparing necessary approvals.


Meeting Facilitation: Prepare, collate, and distribute meeting documentation, including agendas, minutes, and papers, while arranging meeting logistics and taking and disseminating minutes as

required.


Team Management: Lead, inspire, and nurture the Assistant PA to the Senior Executive Team, fostering their professional development.


Administration Oversight: Ensure the efficient operation of administrative tasks associated with the Senior Management Team.


Communication Handling: Manage telephone calls on behalf of the Chief Executive, ensuring timely message relay and effective resolution of queries.


Data Protection Compliance: Exercise caution regarding the use and storage of personal data, considering potential data protection implications and referring to the institution’s Data Protection Policy or seeking advice as necessary.


Key Relationships: Internal: Chief Executive | Senior Executive Team | All Departments

External: Trustees | Presidential Team | Committees | Members | Key Stakeholders

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