Office Administrative Assistant

1 week ago

Nuneaton, Warwickshire, United Kingdom Vienna Kang Advocates Full time

OFFICE ADMINISTRATIVE ASSISTANT

Permanent Full-Time Position

£ EXTREMELY COMPETITIVE

Nuneaton, Warwickshire

The Company

Vienna Kang Advocates is a niche firm specialising in the defence of serious crime.  We are frequently instructed to represent and defend in extremely serious cases, involving some of the most notorious crimes prosecuted in recent times and quite often cases attracting national notoriety.

As a modern and dynamic firm, we embrace the latest technology and cutting-edge practices in our strive for excellence. We pride ourselves on thorough and robust defence case preparation, working hard to formulate novel points to enable us to articulate powerful and compelling submissions on behalf of those whom we represent.

The Position

We are fortunate to benefit from a solid team of talent comprising some of the best Solicitors and Barristers who are eminent within their profession.  We are continually expanding and are now seeking to develop that team further by the addition of an Office Administrative Assistant to provide competent, effective and efficient administrative support.

This is a full-time on-site role for an Office Administrative Assistant located in Nuneaton. The Office Administrative Assistant shall be responsible for providing comprehensive administrative support, including clerical tasks, managing phone calls, maintaining communication channels, and assisting with executive administrative tasks. The role requires a highly organized and detail-oriented individual to ensure the smooth operation of daily office activities.

Responsibilities shall include but not be limited to the following:

  • Diary Management
  • Open and create new client files on the case management system
  • Print, maintain and update physical files
  • Administer and deal with telephone calls and messages
  • Communicate and liaise with police officers concerning suspects on police bail and under investigation
  • Communicate and liaise with clients and provide them with updates concerning the progress of their case
  • Maintain and update internal databases and spreadsheets to monitor progress of cases
  • Communicate and liaise with stakeholders within the Criminal Justice System, arrange meetings and video conferences for Solicitors and allocate work accordingly
  • To manage own work allocation, productivity, and quality of work with minimum supervision
  • Assist in the management of the day to day running of all tasks within the department
  • To carry out other ad hoc tasks as required
  • Time Recording chargeable work to client files
  • Billing concluded case files
  • Archiving concluded case files

Requirements

The most suitable candidate must have at least five years previous office administration experience in a role that has required a similar skillset. They must be proficient with all Microsoft Office applications, including Word, Excel, and PowerPoint. The ideal candidate must be extremely proficient with computers, IT, and technology.

They must be confident, personable and have an excellent telephone manner. They must have confidence in liaising with clients and other outside entities daily, be able to multitask and manage a high volume of workload competently and be able to work under pressure and meet strict deadlines.

Skills

  • Phone Etiquette and Communication skills
  • Organisational and multitasking abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Ability to work independently and as part of a team
  • Experience in a legal or professional services setting is a plus

Application

Please apply by submitting a Covering Letter setting out why you are suitable for the position, together with a CV to: Mrs. Karen Partridge email: k.partridge@viennakang.co.uk

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