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Commercial Bid Coordinator

2 months ago

Stretford, United Kingdom Adecco Full time

Commercial Bid Coordinator


Full time. Permanent, office based, 08:30-17:00, Mon-Fri


Stretford, Manchester


Salary band: up to £45,000


Reports to: Commercial Manager


We are actively seeking a Commercial Bid Coordinator to join a specialist distribution business based in Stretford, Manchester.


The skills listed below aren't all mandatory, but are an idea of how this role will develop. You will be rewarded by being part of a great team in an established business, where contribution is recognised through career progression and remuneration.


Primary Responsibilities:


  • Identifying contract opportunities using on-line journals
  • Reviewing PQQ & ITT information to identify opportunities, issues and risks, assessing feasibility and preparing a bid/no bid recommendation
  • Using the tender library, drafting clear, concise and evidenced tender responses, meeting tender specification and requirements
  • Drafting all clarifications and managing customer responses.
  • Preparing RFQ letters and correspondence to suppliers to obtain information required for the bidding process.
  • Submitting bids to customers in a timely manner
  • Maintaining the tender library


Bid Manager Responsibilities (How the role will progress from Bid Coordination)


  • Attending pre-contract award meetings and preparing presentation materials
  • As part of contract mobilisation team, ensuring good processes are documented and followed, handing over tender and contract documentation, supporting a smooth go-live
  • Reviewing customer feedback to update and improve the Tender Library
  • Preparing customer and supplier correspondence on a diverse range of commercial issues
  • Working across the business to gather evidence and examples to support future bids
  • Act as Project Manager for all bid projects, delegating tasks and documentation, chasing for responses and updating Senior Managers; ensuring timely completion of successful bids.


The Bid Manager is also responsible for


  • Reviewing and risk scoring tender documentation
  • Highlighting commercial risks to the Commercial & Product Managers and the MD
  • Improving the bid process
  • Delivering and improving the bid / no bid criteria and improving the bid response time
  • Developing and improving the bid library
  • Supporting relevant projects across the business related to policy development


Supporting and Co-operating


  • Ensuring customer satisfaction is maintained throughout the tendering and mobilisation process
  • Escalating any customer contract issues to Management
  • Liaising with relevant internal teams to prepare tender documentation
  • Establishing and maintain clear and concise reporting procedures and actions.
  • Maintaining a safe and healthy working environment


Role Requirements/desirable's


  • Proven bid writing experience at Coordinator or Manager level
  • Project Management experience and/or qualification - desirable
  • Proficient in the use of Microsoft Office packages
  • Experience of public sector and product bid writing
  • Customer-facing experience


Benefits:


25 days holiday plus bank holidays

Contributory pension scheme

Free onsite parking

Company events

Health & wellbeing programme