Executive Assistant

2 weeks ago

Caldicot, United Kingdom Westbase.io Full time

Be a part of something.


Westbase.io is a leading 4G/5G and technology value-added distributor; we help hundreds of organisations every year to be better connected through the adoption of the latest disruptive technologies. We achieve this by fostering an inclusive and stimulating work environment where our team is encouraged to take initiative and work together. Westbase.io believes in being better connected, by being better together.


As a business achieving big things, we rely on our employees being self-starters and being committed to our success. We expect them to bring the highest levels of integrity and honesty to their roles, demonstrating accountability in everything they do – it’s about loving what you do, and doing the thing you love to the best of your ability.


In return for our team’s investment in us, we invest in them. For some this means education and training opportunities, for others it means reward structures; for all it’s about feeling valued for the work that you do


Your Role.


You’ll be working closely with our CEO , you’ll organise his diary, make sure he’s where he needs to be and with the right information to hand. To thrive in this role you must be comfortable operating in a technology environment, developing knowledge over time and deploying this in your day-to-day work. Being an essential, supporting role you will need to be experienced and comfortable interacting with senior stakeholders across the business and display the appropriate level of professionalism and discretion at all times.


As part of your role you will:


  • Managing our CEO’s diary & calendar, scheduling Customer & Stakeholder meetings ensuring meetings are prioritised effectively to maximise their time.
  • Managing our CEO’s inbox ensuring emails are organised & prioritised and delegated where appropriate.
  • Manage our CEO's travel, accommodation, Visa’s etc, and completion of CEO’s expenses submission.
  • Establishing a rapport with customers, staff, visitors, etc, and building strong relationships with key customer EAs.
  • Supporting the movement of customer & time sensitive emails & communications during periods of absence and leave of CEO and Senior Leadership Team Members.
  • Facilitating Senior Leadership Team Meetings including drafting agendas, reports, minutes, presentations, tracking completion of actions, etc, and co-ordinating monthly reports & creating reporting packs for CEO & Senior Leadership Team.
  • Ensuring relevant Health & Safety, IMS, etc, documentation and procedures are maintained and undertaking project work where required.
  • Managing our office environments ensuring standards and office supplies are maintained.
  • Welcoming our visitors and making sure they leave with an excellent experience of the business.


What You Need To Have.


To do this job well you need to be and have:


  • Proactive in supporting the CEO & Senior Leadership Team.
  • Highly organised with excellent planning and time management skills.
  • A natural confident communicator both verbal and written.
  • Meticulous attention to detail.
  • Great at building relationships and be able to read the environment around you.
  • Able to work independently to achieve desired outcomes.
  • Able to manage and prioritise multiple projects, tasks, people and changing priorities.
  • Experience as an Executive Assistant, Personal Assistant or similar role.
  • Legal experience or qualifications would be advantageous.
  • Excellent knowledge of Microsoft Office.
  • Working knowledge of project management software.


What’s in it for you?


  • Salary £32,000.
  • Annual Leave: 33 Days (including Public Holidays), we expect everyone to take all their Annual Leave each year: we all need to refresh and recharge.
  • Blended Working: We operate a Blended Working environment, after completion of your Probationary Period, with a blend of onsite & remote working that cultivates a team orientated & high performance culture whilst offering greater work-life balance.
  • Learning: Training, coaching, and an environment that promotes ambition, drive and progression. We believe in supporting you to reach your potential to perform.
  • Pension: We offer a workplace scheme with 5% matched contributions.
  • Private Medical Insurance: All colleagues are offered Private Medical Insurance on their first Service anniversary.


We are looking to hire energetic, committed people interested in the tech that we have to offer – and who understand that we perform best when we work together across our company. If this sounds like you, then please get in touch.

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