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Bid Manager

2 months ago

England, United Kingdom Integrity360 Full time

Integrity360 is the largest independent cybersecurity provider in UK&I, with Security Operations Centre's in Dublin & Sofia, employing 400+ employees, of which over 80% are technical. We help our clients proactively identify, protect, detect and respond to threats against the ever-evolving threat landscape. Our security first approach positions security as an enabler and empowers our clients to do business securely. We are fun and dynamic and believe in constant learning and development.


We are looking for a Bid manager to support the Head of Bid Management and the bid teams throughout the lifecycle of a bid, delivering high quality proposal content that is compliant, responsive, easy to assimilate, and maximizes scores at bid evaluation.


Primary Duties/Responsibilities

  • Working closely with the Head of Bid Management and Sales teams in the development of high-quality professional responses and submissions.
  • Contributing to the identification of customer drivers, unique selling points, and bid strategy.
  • Serving as a trusted partner/consultant on the bid management process.
  • Working with and supporting colleagues and the Head of Bid Management in day-to-day activities, programmes, and initiatives.
  • The submission of high-quality, professional bid responses.
  • Reviewing and analysing customer ITTs, PQQs, RFIs, RFPs, RFTs, etc. to identify the specific deliverables that need to be included in the bid response.
  • Articulating the key information to the members of the bid team.
  • Scheduling and leading bid kick off meetings.
  • Ensuring all bid contributors understand their responsibilities, obligations, and deadlines.
  • Coaching on writing bid responses.
  • Driving bid progress to ensure timely completion of the bid.
  • Editing non-functional responses.
  • Supporting the deal governance process.
  • Stakeholder management over the bid teams, Sales, and the wider Group.
  • Interfacing across all areas of the Group.
  • Maintain a quality assurance programme.


Tactical

  • Delivers end-to-end proposal support to the business from receipt of customers’ requirements through to bid production and delivery at all levels.
  • Delivers guidance, help, and support in qualification, continuing to qualify opportunities throughout the bid lifecycle.
  • Coach sales and bid teams and prepares bid management best practices, tools, and techniques to drive effectiveness of bids and increase win probability.
  • Supports the Head of Bid Management and the Sales leads to create detailed win strategies and bidder comparison matrices.
  • Preparing and updating response matrices, bid timelines, and bid response documents.
  • Analyses customer requirements against Integrity360’s capability to develop credible win strategies.
  • Assists and supports in the information and planning needed to write the Executive Summaries.
  • Facilitate solution baseline development together with the technical team and subject matter experts.
  • Creates bid plan workbooks in preparation for bid kick-off meetings, and then manages the bid plan.
  • Assists in the preparation and can lead the proposal management component of the bid kick off meeting.
  • Prepares and leads the bid kick of meetings, including the presentation, strategy, competitor analysis, solution approach, and the roles and responsibilities to achieve the win.
  • Custodian of bid master files at all times, including internal and customer documentation and correspondence.
  • Responsible for formatting the bid response to ensure a professional look and feel.
  • Responsible for bid production of final customer documentation.
  • Responsible for performing quality assurance reviews.
  • Deep understanding of proposal management and bidding best practices.
  • Responsible for ensuring content in the bid content library is maintained, working with content owners to ensure the collateral is up to date.
  • Supporting the Head of Bid Management in determining if opportunities need to go to DAC.
  • Delivering bid management best practices across the Group.
  • Sharing knowledge and experience within the business, ensuring expertise is embedded in the team and wider Group.
  • Organising and leading the bid lifecycle milestones: bid/no-bid, mid-point, review, and the submission gate.
  • End of bid review to ensure any new collateral can be uploaded to the bid library.
  • Continuous communication to drive improvement of the bid management function.


Bid response and proposal management

  • Responsible for supporting the delivery of quality proposals to new and existing customers.
  • Responsible for supporting final bid production.
  • Ensuring that all documentation associated with bid development is filed appropriately.


Technical enablement

  • Maintaining a thorough understanding of the internal tools, systems, and processes required to develop approved and quality proposals for customers.
  • Supporting the qualification of opportunities with Sales and the technical team regarding the DAC (Deal Approval Council.)


Desired Skills and experience

  • Must have previous experience as a Bid Manager and be able to demonstrate a track record of developing skills, experience, and success.
  • Deep understanding of bid processes, procedures, and methodology.
  • Staying current about bid management best practice.
  • Sharing lessons learned with the wider bid community for mutual benefit and continuous improvement.
  • Strong problem-solving methodologies.
  • Professional demeanour.
  • Previous and proven experience working in critical teams.
  • Understanding the selling process and complex bids.
  • Must be proficient with Microsoft Word, Excel, and PowerPoint.
  • Show the highest degree of energy, commitment, enthusiasm, drive, self-motivation, and flexibility, day-in, day-out.
  • Self-starting and self-motivating, able to work under pressure, producing work of a high quality against the deadlines.
  • Team player.