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Business Services Adminstrator

3 months ago

Sunderland, United Kingdom Assystem Full time

Assystem is an international company with one mission: accelerate the energy transition around the world.

Every day, our 7,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.

We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.

Drawing on more than 55 years' experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked second in the world for nuclear engineering.

To ensure a viable, efficient, and reliable energy future for all.

Job Description

General Responsibilities
📊 Support the Business Services Manager in managing all Assystem UK offices, ensuring alignment with business needs.
🤝 Collaborate with the HSEQ Team to maintain a safe work environment for all staff and contractors.
💼 Assist with management reports and build strong relationships with IT, Security, and Legal & Compliance teams.

Facilities Management
🧾 Process invoices, raise and receipt purchase orders within the Business Services budget.
🏢 Liaise with facilities suppliers, host site visits, and respond promptly to Facilities requests.
💻 Maintain the facilities dashboard, Matrix (desk booking), and Egencia (business travel) systems.
💡 Seek cost-saving opportunities while ensuring compliance.
🔑 Act as the go-to person for Sunderland site facilities, managing landlord relations, repairs, car park arrangements, and the Facilities tracker.

Administration
📞 Handle telephone calls, take messages, and direct to the appropriate personnel.
📬 Manage post, organize postal services, and oversee MOD courier duties.
💰 Manage petty cash, ensuring accurate logs and receipts.
🆕 Administer new starter and leaver processes, including ID passes, parking permits, and Teams channel access.
🎉 Lead the planning of Sunderland social events and the Christmas party.
🧹 Oversee the cleaning contract and ensure office cleanliness standards are met.
🔄 Manage the Keyholder rota weekly to ensure office coverage Monday to Thursday.
👥 Handle general office/reception duties, including greeting visitors, managing deliveries, and organizing catering for meetings.
📋 Conduct Right to Work checks to support the People team.

Qualifications

✨ Positive, energetic, and compassionate with a can-do attitude.
⏳ Self-motivated with strong time management and organizational skills.
📊 Proficient in Excel, Word, and other I.T. skills.
🎯 Detail-oriented and able to prioritize tasks effectively.
🤝 A great team player with the ability to build strong relationships across departments.

Additional Information

🏢 Work in the office Monday to Thursday, with Fridays at home.
🌈 We are committed to diversity and equal opportunity, believing that different perspectives create innovative solutions.
💡 Bring your unique talents and help us shape the future

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter . Bring your unique contributions and help us shape the future.