Senior Event Registration Coordinator

2 weeks ago

London Area, United Kingdom George P Johnson Experience Marketing Full time

Job Purpose

As Senior Registration & Housing Coordinator you will work across one or multiple clients and projects, working closely with the client’s events team, supporting the Registration Lead, Housing Lead and/or Project Lead in the planning, logistics, admin, execution and delivery of all projects assigned to you. You will have regular client and internal interaction with teams and GPJ colleagues across the globe and multiple time zones.

You will work closely with a team of Registration Managers, Housing Manager and Producers to continually support and deliver your projects. You will demonstrate strong project management and communication skills, with a strong focus on customer satisfaction and the ability to work to timelines and make independent judgement in the resolution of customer service challenges.


Key Responsibilities

  • Proactive interaction with the Registration Lead, suppliers, vendors and Client to ensure Registration deliverables are completed timely
  • Proactive interaction with the Housing Lead, Hotels and Client to ensure Housing deliverables are completed timely
  • Proactive interaction with Producer and Client to ensure other deliverables are completed timely
  • Handle registration and/or housing reporting and related tasks
  • Manage audits such as registrations, reservations, invitations, and pass allocations
  • Responsible for registration data integrity
  • Manage event inboxes within service level agreements
  • Support delegate, vendor and exhibitor enquiries via email and occasionally via phone
  • Manage multiple events and event roles simultaneously
  • Travel to attend events internationally (including weekends)
  • Handle delegate payments, supplier invoicing and related tasks, when necessary
  • Plan and manage on-site registration processes and deliverables as needed
  • Plans and manages on-site accommodation/rooming process
  • Work with client, suppliers, hotels, other vendors and co-workers in multiple locations and time zones
  • Organising, ordering, and managing materials and shipment for on-site
  • Support Registration Lead, Housing Lead and Producers and with logistics and administrative tasks
  • Proficient in various software applications, such as spreadsheets, databases, manipulating and/or formating data and/or reports
  • Set up and manage hotel(s) and room block(s) inventory in the registration & housing platform
  • Testing Registration and Housing platform workflows
  • Set up registration or housing related email communications
  • Reconciles post-event accommodation/rooming report(s); final pick-up at hotel(s), audit results and commission due.


About you

  • You are FLEXIBLE - Flexibility is key and the ability to work evenings/weekends as needed and away from home/overseas as required
  • You are CURIOUS and INTERESTED - You are eager to learn a team player always willing to support those around you
  • You are a PROBLEM SOLVER - You like to challenge yourself, be resourceful and have the ability to work independently and manage your own workload in a fast paced environment
  • You are proactive with your peers and colleagues across the business and are always willing to go the extra mile to make sure that your clients and partners are satisfied
  • You’re highly motivated and enjoy getting things done
  • You have the ability to deal with multiple requests from multiple different people with confidence and the ability to prioritise
  • You are a people person who enjoys and values the importance of good processes
  • You’re confident with using a variety of different software systems
  • You have the ability to work under pressure whilst continuing to respond to tasks quickly and efficiently
  • You demonstrates a high level of professionalism at all times
  • You want to be part of a team and help create a great work environment and company culture


Your Background, Skills & Experience

Essential:

  • Demonstrates strong and effective communication skills
  • Strong telephone and email skills with the ability to handle difficult conversations and queries
  • Organised - Can multitask, manage time and plan, to include managing concurrent tasks efficiently
  • Detail oriented with strong organisational skills
  • Hotel Knowledge / Experience
  • Registration and/or Events knowledge / Experience
  • Ability to work with client/s, co-workers and vendors in multiple locations and time zones
  • Strong overall Microsoft office and G-Suite skills, especially Excel/Google Sheets
  • Must be a team player. Must be flexible.


Highly Desirable:

  • A good level of technical skills including database skills and comfortable working in multiple technical environments
  • Experience with platforms such as Rainfocus or Cvent
  • Fluency or working knowledge of another European language
  • Experience within a marketing or events agency would be an advantage

  • Registration Coordinator

    4 weeks ago

    London, United Kingdom Procurement Leaders LTD UK Full time

    Location: London 12 month FTC Job details: - Managing registration processes including entering/modifying registration data producing reports and registration lists - Managing onsite setup of registration and preparation and dissemination of all materials - Updating event reports on a monthly/weekly/daily basis, as progress and commitments are made -...

  • Senior Event Registration

    2 weeks ago

    London Area, United Kingdom George P Johnson Experience Marketing Full time

    Job Purpose As Senior Registration & Housing Coordinator you will work across one or multiple clients and projects, working closely with the client’s events team, supporting the Registration Lead, Housing Lead and/or Project Lead in the planning, logistics, admin, execution and delivery of all projects assigned to you. You will have regular client and...

  • Senior Event Registration Coordinator

    2 days ago

    London, United Kingdom George P Johnson Experience Marketing Full time

    Job Description Job Purpose As Senior Registration & Housing Coordinator you will work across one or multiple clients and projects, working closely with the client’s events team, supporting the Registration Lead, Housing Lead and/or Project Lead in the planning, logistics, admin, execution and delivery of all projects assigned to you. You will have...

  • Senior Event Registration Coordinator

    1 week ago

    London, United Kingdom George P Johnson Experience Marketing Full time

    Job DescriptionJob PurposeAs Senior Registration & Housing Coordinator you will work across one or multiple clients and projects, working closely with the client’s events team, supporting the Registration Lead, Housing Lead and/or Project Lead in the planning, logistics, admin, execution and delivery of all projects assigned to you. You will have regular...

  • Senior Event Registration Coordinator

    9 hours ago

    London, United Kingdom George P Johnson Experience Marketing Full time

    Job PurposePlease make sure you read the following details carefully before making any applications.As Senior Registration & Housing Coordinator you will work across one or multiple clients and projects, working closely with the client’s events team, supporting the Registration Lead, Housing Lead and/or Project Lead in the planning, logistics, admin,...

  • Trainee Event Coordinator

    18 hours ago

    Belfast Metropolitan Area, United Kingdom The event-ful consultancy Full time

    Company DescriptionEstablished in 2003, event-ful is one of Northern Ireland's leading event management agencies renowned for the delivery of excellent events and service. Role DescriptionThe company is currently recruiting for a full-time Trainee Event Coordinator, to work on-site at their office in Belfast. The Trainee Event Coordinator will assist in...

  • Trainee Event Coordinator

    24 hours ago

    Belfast Metropolitan Area, United Kingdom The event-ful consultancy Full time

    Company DescriptionEstablished in 2003, event-ful is one of Northern Ireland's leading event management agencies renowned for the delivery of excellent events and service. Role DescriptionThe company is currently recruiting for a full-time Trainee Event Coordinator, to work on-site at their office in Belfast. The Trainee Event Coordinator will assist in...

  • Trainee Event Coordinator

    18 hours ago

    Belfast Metropolitan Area, United Kingdom The event-ful consultancy Full time

    Company Description Established in 2003, event-ful is one of Northern Ireland's leading event management agencies renowned for the delivery of excellent events and service. Role Description The company is currently recruiting for a full-time Trainee Event Coordinator, to work on-site at their office in Belfast. The Trainee Event Coordinator will assist in...

  • Trainee Event Coordinator

    2 hours ago

    Belfast Metropolitan Area, United Kingdom The event-ful consultancy Full time

    Company DescriptionEstablished in 2003, event-ful is one of Northern Ireland's leading event management agencies renowned for the delivery of excellent events and service. Role DescriptionThe company is currently recruiting for a full-time Trainee Event Coordinator, to work on-site at their office in Belfast. The Trainee Event Coordinator will assist in...

  • Senior Event Registration

    3 weeks ago

    London, United Kingdom George P Johnson Experience Marketing Full time

    Job PurposeAs Senior Registration & Housing Coordinator you will work across one or multiple clients and projects, working closely with the client’s events team, supporting the Registration Lead, Housing Lead and/or Project Lead in the planning, logistics, admin, execution and delivery of all projects assigned to you. You will have regular client and...

  • Senior Event Registration

    3 weeks ago

    London, United Kingdom George P Johnson Experience Marketing Full time

    Job Purpose As Senior Registration & Housing Coordinator you will work across one or multiple clients and projects, working closely with the client’s events team, supporting the Registration Lead, Housing Lead and/or Project Lead in the planning, logistics, admin, execution and delivery of all projects assigned to you. You will have regular client and...

  • Senior Event Registration

    3 weeks ago

    London, United Kingdom George P Johnson Experience Marketing Full time

    Job Purpose As Senior Registration & Housing Coordinator you will work across one or multiple clients and projects, working closely with the client’s events team, supporting the Registration Lead, Housing Lead and/or Project Lead in the planning, logistics, admin, execution and delivery of all projects assigned to you. You will have regular client and...

  • Events Senior Coordinator

    1 month ago

    London, United Kingdom CBRE Full time

    Posted- 30-Oct-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Facilities Management- Location(s)- London - England - United Kingdom of Great Britain and Northern IrelandWe are currently seeking a dynamic Junior Event Producer to join our Workplace Experience Team at our client's London Headquarters (12-Month Contract, Possibility...

  • Trainee Event Coordinator

    9 hours ago

    London, United Kingdom The event-ful consultancy Full time

    Company DescriptionA variety of soft skills and experience may be required for the following role Please ensure you check the overview below carefully.Established in 2003, event-ful is one of Northern Ireland's leading event management agencies renowned for the delivery of excellent events and service. Role DescriptionThe company is currently recruiting for...

  • Trainee Event Coordinator

    8 hours ago

    London, United Kingdom The event-ful consultancy Full time

    Job DescriptionCompany DescriptionEstablished in 2003, event-ful is one of Northern Ireland's leading event management agencies renowned for the delivery of excellent events and service. Role DescriptionThe company is currently recruiting for a full-time Trainee Event Coordinator, to work on-site at their office in Belfast. The Trainee Event Coordinator will...

  • Registration Assistant

    4 weeks ago

    London, United Kingdom Happily Full time

    **Happily **is a global events and livestream media production company that represents the work of over 60,000 independent specialists across our departments of Strategy, Creative, Web, Broadcast, and Experiential. We join together on a shared mission to bring the best of humanity to live and virtual experiences for clients such as Airbnb, Adidas, B Corps,...

  • Event Coordinator

    4 weeks ago

    London, United Kingdom American Express Global Business Travel Full time

    American Express Global Business Travel (GBT) equips companies of all sizes with the insights, tools, services and expertise they need to keep their travelers informed, focused and productive while on the road. With approximately 14,000 employees and operations in nearly 140 countries worldwide, American Express GBT empowers customers to take control of...

  • Event Coordinator

    1 month ago

    London, United Kingdom Stopgap Full time

    **Salary**:£28,000 - £28,000 per year 12 month fixed term co **Location**:Greater London,Central London **Job Type**:Temp to Permanent Great opportunity for a marketing coordinator wanting to get into the event industry. **THE COMPANY**: Our client is a London based membership organisation. **THE ROLE**: As Event Coordinator you will be supporting a busy...

  • Events Coordinator

    1 week ago

    London, United Kingdom Starknet Foundation Full time

    **Responsibilities**: - ⁠Assist in the planning and execution of various events, including conferences, hacker houses, and dinners. - Coordinate with vendors, venues and other stakeholders to ensure all aspects of the event are aligned with our goals.⁠ - ⁠Support event logistics, including catering and branding. - Monitor event timelines and ensure...

  • Senior Events and Communication Coordinator

    1 week ago

    London, United Kingdom CBRE Full time

    Senior Meeting and Events Coordinator (12-month FTC) Service line Full-time Communications/Public Relations The Meeting & Events Experience Coordinator oversees daily operations of meeting and events, ensuring a positive experience and high level of service for our clients. Oversees daily operations of meetings and events, ensuring a positive...