Legal Secretary

4 weeks ago

Glasgow, United Kingdom Talentworx Full time

Talentworx are working with a growing firm, currently with 34 Partners, specialising in the areas of private client, commercial property, corporate, commercial dispute resolution, family law, renewable energy, healthcare, telecoms and family businesses. They have offices in Glasgow, Edinburgh, Inverness, Dunblane and Dunfermline.


We are seeking an experienced and highly motivated Legal Administrator to support their legal team involved on a wide range of private client duties to be based in the Glasgow office.


What's in it for you?


  • Salary £24K-£29K
  • Pension 7% Firm, 5% Employees
  • 24 Days Al + Public (+ 6 Days to be bought)
  • Special leave days
  • Health Shield - Private Health cash pot


The role of Legal Administrator is to provide administrative, organisational, and document support to the fee earners within the group. You can expect to be responsible for assisting the team with projects, document management and productions. You should be able to work on your own initiative on the portfolio of work, reports and transactions, have exceptional IT and document skills (including experience with spreadsheets) and be much focused on effective diarising of key events and timescales. In addition to this, effective time management is key, with the ability to operate to deadlines and utilise strong administrative skills.


You will be able to build rapport and communicate positively and effectively with colleagues, legal representatives and other involved parties. You should be able to demonstrate a commitment to providing an excellent level of client service, show initiative, have a positive attitude and be proactive.


Role Responsibilities:


• Elements of legal case project management

• Audio and copy typing of correspondence, large legal documents and court documentation, inventories

• Diary management and arrangement of meetings, travel and functions

• File management, both hard copy and soft copy using client management software


Specific Requirements:


• Demonstrated experience of working within a business administration role

• Familiarity with legal terms

• Communication skills that demonstrate professional and polished conduct with clients, partners and employees

• Comfortable with use of email communication

• Demonstrated knowledge and use of track changes

• Working knowledge and confidence in using office equipment such as photocopiers, scanners, facsimiles, etc.

• Ability to work with, and willingness to take direction from various levels of legal staff from partner to trainee

• Pleasant telephone manner and ability to field telephone call and assist clients with their queries

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