Bid Executive

1 week ago

London Area, United Kingdom SPS Full time

Do you enjoy co-ordinating and supporting fast paced projects? Are you a team player who loves to win?


Job Purpose:

As Bid Executive, you will play a vital role in managing and coordinating the bid process for our organisation. Your primary responsibility will be to ensure the timely submission of high-quality bids and proposals, in line with client requirements. You will work closely with cross-functional teams, including sales, marketing, finance, and operations, to gather the necessary information and create compelling bid submissions. The ideal candidate should have excellent project management skills, exceptional written and verbal communication abilities, and a strong understanding of the bidding process.

As our business continues to grow, the job of the people team is everchanging in the support of business and operational management. We pride ourselves on working closely as a team and developing our staff. This job offers a progression path.


Duties and Responsibilities:

  • Manage the end-to-end bid process, from the initial identification of bid opportunities to the final submission and post-submission activities.
  • Collaborate with internal stakeholders, including sales, marketing, technical teams, and subject matter experts, to gather the required information and inputs for bid submissions.
  • Review bid documents, ensuring compliance with client requirements, and distribute relevant bid information to the appropriate teams.
  • Develop bid schedules and coordinate timelines to ensure timely completion of all bid-related tasks.
  • Create and maintain a central repository of bid content, including templates, case studies, and other supporting documents.
  • Write, edit, and format bid responses, ensuring they are accurate, persuasive, and customised to meet the specific client requirements.
  • Conduct research on clients, competitors, and industry trends to enhance the quality and competitiveness of bid submissions.
  • Proofread and edit bid documents for grammar, clarity, consistency, and adherence to brand guidelines.
  • Assist in the preparation of presentations and supporting materials for bid presentations and client meetings.
  • Collaborate with the contracts and legal team to review contractual terms and conditions, ensuring compliance with company policies and procedures.
  • Track and report on bid performance metrics, identifying areas for improvement and recommending process enhancements.
  • Maintain strong relationships with clients and key stakeholders throughout the bid process.
  • Stay updated on industry best practices and emerging trends in bidding and proposal management.
  • Review and manage Bid Communications and Emails to ensure timely response to queries and directing to the relevant stakeholders.
  • Support Head of Bids and Bid Managers on larger opportunities as and when required.


Person specification:

The ideal candidate will display knowledge and experience of the following;


Qualifications

  • Bachelor’s degree


Skills/Competencies

  • Knowledge of the bidding process, including RFPs, RFIs, and RFQs.
  • Proven experience in bid coordination, proposal management, or a similar role.
  • Strong project management skills, with the ability to manage multiple bids concurrently and meet tight deadlines.
  • Understanding of legal and contractual terms and conditions.
  • A familiarity with bid management tools and systems is a plus.


Personal Qualities

  • A desire to develop as a Bid Management professional.
  • Strong interpersonal and communication skills, including the ability to present complex information in a clear and concise manner.
  • Professionalism and ability to maintain confidentiality.


What we offer

We are committed to your professional development at SPS. We offer career path progression into a Bid Manager, an Employee Development Scheme and annual employee awards as well as Life Assurance, Group Income Protection, Pension, Interest free season ticket loans, EAP, Perk Box and more.


Salary: £40,000

Reference: SPS3052


N.B. All roles will be expected to undertake manual handling duties within their physical capabilities. It is therefore, essential that if you have a disability which will limit your ability to undertake this type of work, you alert us at interview to this.

SPS UK&I ensures equal employment opportunity to all employees and applicants without regard to race, colour, religion, gender, sexual orientation, national origin, ethnic background, age, marital status, physical or mental disabilities, or any other characteristic protected by law. Our policy extends all phases of the employment process, including recruitment, selection, transfer, training, restructuring, promotion and compensation.

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