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6th Form Admissions Officer

4 months ago

Oxford, United Kingdom St Edward's School, Oxford Full time

Role Purpose

A highly organised individual is required to support both the Registrar and Deputy Registrar in managing the 16+ and 14+ entry admissions process from enquiry to enrolment of pupils, in addition to organising and managing termly experience and familiarisation events.


Role Dimensions and Scope for Impact

The Admissions Department is the first point of contact for all families looking for their children to join the School and as a result the role is customer-focused, fast-paced, busy all year round and no two days are the same. There is a need to get involved in a wide variety of tasks. The department processes initial enquiries from prospective parents and pupils, organises events to market and promote the School, manages the entire admissions process for all new pupils and is responsible for accurate record keeping and the provision of data. It is managed by the Registrar who is currently supported by a team of six.


Principal Accountabilities

Admissions for Year 12 (16+) and Year 10 (14+) Entry

• Administer all aspects of admissions and enrolment relating to applications for Year 12 (Lower Sixth) and Year 10 (14+) entry including maintaining accurate data on all enquiries and registrations.

• Act as a main point of contact for all enquiries from initial enquiry through to enrolment ensuring clear lines of communication and correspondence throughout.

• Draft offer letters and maintain accurate records of acceptances, rejections and waiting lists.

• Attend events held during the evenings and sometimes at weekends to help promote the School to prospective families.


Entrance Examinations and Scholarships

• Manage arrangements for Year 12 & Year 10 entrance examinations, including liaison with relevant internal staff to set and mark tests.

• Arrange for reports and references from current schools.

• Liaise with the Registrar, Deputy Registrar and Bursary on scholarship and bursary applications for Year 12 entrants.

• Produce information on scholarships awarded.

• Produce all resultant offer letters.


Agents

• Develop excellent working relationships with Agents to ensure they have a comprehensive understanding of the School’s offering in order to present the best candidates for possible entry.


Open Mornings

• Arrange, participate in and represent the School at Open Days held on Saturdays during term time ensuring venues are organised, catering is ordered, logistics support is in place, visitor badges and literature are prepared and, on the day, meeting prospective parents and offering information about admission to the School.


Administrative Duties

• Coordinating administrative aspects of the Registrar’s office, including the day-to-day office management. This will include preparing standard letters, photocopying, filing, preparing and maintaining mailing lists and archiving.

• Manage the general ‘Sixth Form’ email account to ensure that messages are answered or distributed to colleagues for a timely reply.

• Dealing with queries by telephone, email and post from a variety of sources, including parents, prospective parents, agents and staff.

• When required, making travel arrangements, both UK and international for the Registrar and Deputy Registrar.

• Providing assistance to colleagues and assisting in all aspects of the smooth running of the Registrar's Office.

• Any other duties as requested by the Registrar or, in their absence, by the Deputy Registrar.


Database Management and Analysis

• Maintain admissions data using the iSams database (training will be given) ensuring the integrity of information by ensuring day to day input of information.

• Analysis of admissions data.