Business Assistant to CEO

2 weeks ago

City Of London, United Kingdom IPS Group Full time

A new and exciting opportunity at this established, and growing Lloyd's brokers in the London market. This role is a Business Assistant predominantly to the CEO, responsibilities will include:


Owning the CEO’s calendar while managing competing priorities to enable him to fully focus on high priority matters relating to the growth of the company.

  • Independently planning and organising work; developing and maintaining procedures and ensuring tasks are completed in an efficient and timely manner.Deliver at pace and provide administrative support to the CEO, working independently and exercising judgment, to ensure he is fully prepared and briefed for meetings and key documents have been provided.
  • Gathering, compiling, verifying, and analysing information for the CEO to use in documents such as memos, letters, reports, speeches, presentations, and news releases.
  • Correspond professionally with staff and any external third parties.
  • Management of travel requirements and recommendation of optimal travel plans.
  • Preparing and creating complex correspondence and confidential reports with minimal guidance
  • Provide end-to-end support, relieving the CEO of administrative details, projects, and workflows.
  • Interpreting enquiries from staff, business partners and customers and pro-actively resolving them where appropriate.
  • Assist with special and ad-hoc projects, including organising executive team meetings, board meetings, and other leadership-level activities including creating and managing agendas.
  • Detailed note-taking and following-up actioned items from meetings
  • Facilitate the flow of management information and KPIs on an ExCo level.
  • This is all encompassing and will allow you to get exposure working at group level, having confidential insight to C-Suite level/decisions. The role could take you anywhere, maybe broking, inhouse underwriting or strategy, the choice is yours
  • You will need at least 18 months experience ideally in the London insurance market.

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