Program Management Office Analyst

1 day ago

Kent, United Kingdom Allen Lane Full time

*One Year FTC with travel to Tovil, Kent needed*


We are pleased to be working with Kent Fire & Rescue Service on a one year FTC PMO Analyst role. The successful candidate will be responsible for consolidating, managing and analysing all project portfolio performance data, producing insights and reports that support effective project delivery across the organisation. This role is critical to ensuring project portfolio data is accurate, complete and appropriate, adheres to project governance standards, and supports the provision of data-driven insights to enhance strategic decision-making. Strong Excel skills are a must for this role.

Aligned with best practices in project management, such as the Association for Project Management‘s Body of Knowledge (APMBOK) and Axelos’ PRINCE2 methodologies, the PMO Analyst will also support the improvement of resource allocation and capacity management processes. The role, under the direction of the Programme/Project Delivery manager, will collaborate with project and programme managers, business analysts, and other stakeholders to ensure robust governance and effective project performance monitoring and reporting.


Accountabilities:


Project and Portfolio Data Consolidation:

Collect, consolidate, and manage performance data from ongoing and upcoming projects, ensuring accuracy and consistency across the portfolio.


Manage and maintain the information contained in project management tools (e.g., Excel, Power BI, Microsoft Project) and ensure all project data is up to date, facilitating timely tracking and monitoring.


Reporting and Performance Metrics:

Produce and deliver high-quality reports that include key performance indicators (KPIs), risk analysis, financial health, schedule variance, and resource utilisation.


Provide in-depth analysis and data-driven insights on project performance to stakeholders, supporting informed decision-making processes.


Governance and Compliance:

Ensure adherence to established governance frameworks (e.g., PRINCE2, P3O, APMBOK) and promote compliance with relevant project methodologies.


Assist in the preparation and coordination of project audits and governance reviews.


Resource Capacity Planning:

Support resource capacity planning across the portfolio to optimise resource utilisation and minimise project delays caused by resource constraints.


Develop and manage capacity models, collaborating with project managers to ensure balanced workloads and effective resource allocation.


Process Standardisation and Improvement:

Work with project teams to establish standardised processes, templates, and reporting formats that align with industry best practices, such as APM and Axelos standards.


Support process improvements across the PMO to enhance efficiency, consistency, and governance within project delivery.


Stakeholder Engagement:

Engage with key stakeholders (e.g., Project Sponsors, Senior Managers), as required, to ensure transparency in project status and performance, and address reporting needs.


Support communication and alignment between project teams and the senior leadership on the progress of strategic initiatives.


Risk and Issue Management:

Support the early identification of potential project risks and issues across the portfolio, contribute to ensuring that they are effectively escalated and mitigated.


Track risk management activities and provide regular updates in governance reports.


Support for Project Managers:

Offer support and guidance to Project and Programme Managers in aligning their project plans with the organisation’s strategic goals, including assistance with project scope, planning, scheduling, and risk management.


Contribute to the development of a Project/Programme Delivery Centre of Excellence (CoE) by promoting best practices in project management, resource allocation, and governance


Knowledge and Experience:

Strong knowledge of project management methodologies (PRINCE2, APMBOK or equivalent).


Strong knowledge of project portfolio management tools (e.g., Excel, Power BI) and advanced data analysis.


Understanding of governance frameworks and best practices (Axelos P3O, PMI).


In-depth knowledge of risk and resource management approaches.

Waterfall and Agile Delivery approaches


Strong analytical skills with the ability to interpret complex data sets and provide actionable insights.


Advanced Excel skills (e.g., pivot tables, advanced formulae, Power Query, macros) and experience with automated reporting tools (Power BI).


Competent in use of other core Microsoft Office 365 applications, e.g., Word PowerPoint, Teams, etc.


Excellent communication and stakeholder management skills to engage effectively with both project teams and senior leadership.


Ability to work in a fast-paced environment with competing priorities.

Proven experience as a PMO Analyst or in a similar role managing project/programme portfolio data and reporting in a medium to large-sized organisation.


Extensive experience producing high-quality project portfolio reports, dashboards and performance metrics for a senior leadership audience.


Experience supporting governance, compliance and reporting in project management environments or a Project Management Office.



Qualifications:

  1. Project Management qualification (e.g., PRINCE2 Practitioner, APM, CAPM) or equivalent experience.
  2. Advanced Excel certification or demonstrable experience in data preparation, processing and analysis.


Please note that this role will require travel into Tovil (Kent) ideally three times a week.


Please apply online today if you have the relevant skills and experience for the role.

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